Art Supplies and Related Materials

Tolleson Union High School District #214 is requesting bids on art supplies and related materials for the District and S.A.V.E. Cooperative Purchasing members across Arizona, with proposals due October 15, 2026, at 1:00 p.m. MST via the Bonfire Procurement Portal. Multiple awards may be made to more than one bidder as determined necessary to meet district needs.

The scope encompasses paints, sewing supplies, paint brushes, school craft supplies, colored pencils and markers, glue and epoxy, clothing for art, baking supplies, and other related materials to be sourced from retail stores in convenient proximity to multiple site locations. The solicitation uses a market basket approach for pricing evaluation — bidders must submit pricing for at least one market basket item to be considered responsive — though actual purchases throughout the contract term will be conducted on an as-needed basis. Catalog pricing must remain firm throughout the entire contract period; the District may request annual re-pricing of the market basket. Brand-name specifications do not restrict alternate products of equal quality. Freight charges must be clearly identified for each category.

The District estimates total annual expenditure across all S.A.V.E. members at $1.08 million, with participating districts showing annual usage estimates ranging from $10,000 to $125,000. The initial contract term extends from December 7, 2026, through June 30, 2028, with an option to renew for up to four additional one-year terms. Evaluation is weighted 60 points for cost and discounts, 15 points for qualifications and experience, 15 points for responsiveness and forms submission, and 10 points for references from past performance. References must include three school districts demonstrating successful delivery of supplies; zero points are awarded if references are omitted. Bidders must acknowledge receipt of all amendments, provide a notarized non-collusion affidavit, complete a debarment certification, and submit vendor registration and W-9 documentation. MWBE or HUB certification is encouraged; some participating agencies require MWBE certification. Federal compliance requirements including E-Verify apply. Contract award is anticipated November 17, 2026, with award letters issued November 18.