Invitation for Bid (IFB-FTB-2627-PW-056) Print and Deliver 50, 000, 000 Custom Envelopes

The California Franchise Tax Board is requesting bids to print and deliver 50 million custom envelopes under IFB-FTB-2627-PW-056, with electronic bids due July 21, 2026 at 5:00 PM PT and public bid opening July 22, 2026 at 1:00 PM PT. A 5% small business preference and DVBE incentive (3–5% depending on participation level) are available for eligible bidders; the DVBE participation requirement has been waived.

The scope calls for 9" × 4" #10 dual-pane window envelopes made from virgin paper with specified window dimensions, blue inside tint, USPS-compliant indicia imprint, and FTB advertising on the back. The awarded contractor must perform the predominant production function of printing envelopes using their own equipment, facilities, and employees; non-predominant functions such as materials supply and transportation may be subcontracted. Envelopes must pass quality control testing on Bell and Howell inserting equipment with a defect rate not exceeding 0.5%; rejected envelopes must be replaced or credited at the contractor's expense. Contractors must maintain Workers' Compensation and General Liability insurance, comply with all state tax and revenue codes, and provide confidentiality statements and privacy/security training certifications due to potential handling of FTB confidential information.

The contract term runs September 1, 2026 through December 31, 2028. Delivery of 4,000 test envelopes is anticipated between October 31 and November 2, 2026, followed by monthly deliveries of 2 million envelopes beginning December 7, 2026 and concluding December 4, 2028. Pricing is submitted as a firm-fixed price per envelope including all labor, equipment, materials, taxes, and shipping, with payment in arrears upon delivery and acceptance. Award notification is anticipated July 31, 2026, with final contract execution and all approvals to occur before September 1, 2026. Bidders must submit the Bid Cost Sheet, Bid/Bidder Certification Sheet, Payee Data Record (STD 204), Contractor Certification Clauses, and applicable small business or DVBE certifications.