UNSPSC 44100000: Office machines and their supplies and accessories

UNSPSC 44100000 Office machines and their supplies and accessories is a Family code encompassing the purchase of office equipment, consumable supplies, and related services that state and local governments procure to support administrative, educational, and operational functions across their departments and facilities. Recent solicitations show state and local bodies acquiring multifunction copy and print devices through lease, rental, or purchase arrangements; dedicated equipment such as wide-format plotters, scanners, and label printers; mailroom and mailing equipment including postage meters and mail sorters; toner, paper, and printer supplies; and managed print services that bundle equipment, maintenance, supplies, and technical support. The issuing bodies span state departments (New Jersey Department of the Treasury, New Hampshire Department of Transportation, Utah Division of Purchasing), counties (Cook County Illinois, Clay County Florida, Marion County Florida), cities (Tucson, Palm Bay, West Sacramento, Owensboro Kentucky, Shelton Connecticut, Santa Monica, Dallas), school districts (San Antonio Independent School District, Caesar Rodney School District Delaware), and specialized districts (Willamalane Park and Recreation District Oregon). The City of Tucson and Region 7 Purchasing Cooperative appear as repeat buyers, with Tucson managing a $4 million three-year MRO supplies contract and Region 7 administering a $9.378 million two-year cooperative purchasing vehicle for copy machines serving member jurisdictions across multiple states.

Recent procurement activity concentrates in Florida, with multiple opportunities from Tucson Arizona, New Jersey, New Hampshire, Illinois, Connecticut, California, Kentucky, Oregon, Delaware, and Texas. The City of Tucson posted RFP 240078 for comprehensive MRO supplies including office equipment and consumables with a March 28, 2024 response date and mandatory pre-submittal conference February 20, 2024, establishing a three-year master agreement with two one-year renewal options; the New Jersey Department of the Treasury issued Contract T0200 (Bid Solicitation 27DPP01355) for mailroom equipment, accessories, supplies, and maintenance as a Small Business Subcontracting Set-Aside with an October 23, 2026 quote deadline; Region 7 Purchasing Cooperative requested catalog discount bids for copy machines (CM2628) due September 29, 2026, covering a two-year term from October 15, 2026 through October 15, 2028 with estimated total expenditures of $9.378 million; Willamalane Park and Recreation District (Oregon) solicited managed print services quotes due July 8, 2026 for a five-year initial term across eight locations; and the Superior Court of California, County of Los Angeles conducted an RFQ for fifty DYMO LabelWriter 550 label printers and labels due May 22, 2026. Cooperative purchasing vehicles and master agreements dominate the family, with vendors expected to provide competitive pricing, nationwide distribution, value-added services, and compliance with federal terms including Buy America, civil rights, and disadvantaged business enterprise participation requirements on larger contracts.