Multiple Laptop Case in One

The City of Philadelphia Procurement Department is requesting bids for multiple laptop cases under a small order purchase (SOP) solicitation, with bids due September 21, 2026. A Local Business Enterprise (LBE) bid preference under Philadelphia Code Chapter 17-109 applies to certified LBEs. Bidders must quote all items to be eligible for award; the City may award as a whole or by line item to the lowest responsive and responsible bidder.

The scope comprises laptop cases with specifications detailed in the attached seller specification checklist; the source does not itemize individual cases or quantities. The estimated contract value does not exceed $99,000, with annual CPI adjustments. The contract term is one year from the effective date, with renewal options for up to three additional one-year periods, for a maximum four-year term.

All quotes must be submitted electronically through PHLContracts and will be accepted or rejected within 60 days of submission. Quoted prices must be net and exclusive of tax; delivery is FOB Destination Point. Successful vendors must maintain workers' compensation insurance at statutory limits, general liability insurance with a minimum $500,000 per occurrence limit, and automobile liability insurance with a minimum $300,000 per occurrence limit.

A signed Consent and Authorization Agreement is mandatory for bid submission on PHLContracts — vendors should attach it to their vendor profile during registration or include it with their first quote. The City is collecting voluntary LGBTQ applicant diversity data through a separate form; submission is optional and will not affect award consideration but assists the City in expanding its vendor database and tracking LGBTQ-owned business participation. Vendors with platform or procedural questions should contact Philadelphia Procurement Customer Service at PHLContracts@phila.gov or 215-686-4755, 215-686-4720, or 215-686-4721.