UNSPSC 44103100: Printer and facsimile and photocopier supplies

UNSPSC 44103100 Printer and facsimile and photocopier supplies is a Class code encompassing consumables, replacement parts, and maintenance support for office printing, copying, scanning, and digital imaging equipment. State and local governments buy toner cartridges, ribbons, ink, cleaning supplies, laminate materials, and related consumables; they also procure maintenance service contracts and spare parts for multifunction devices, card printers, production printing systems, and specialized equipment such as large-format scanners and plotters. Issuing bodies span cities, counties, state departments, and specialized agencies—including corrections, agriculture, libraries, and municipal services. Recent activity shows both small micro-purchases for routine consumables (toner, cartridges, drums) and larger strategic buys for equipment-specific supplies and annual maintenance programs supporting proprietary or vendor-locked systems.

Recent opportunities cluster in Florida, Massachusetts, Connecticut, Pennsylvania, and Rhode Island. The Florida Department of Agriculture and Consumer Services Division of Licensing issued ITB16216 in June 2026 for MX1100 and CD800 card printer maintenance and supplies (ribbons, composite cards, laminates, cleaning sleeves), with bids due June 23, 2026. Collier County Public Libraries in Florida issued a notice of intent in October 2026 to single-source Today's Business Solutions, Inc. for proprietary library printing, faxing, and scanning software and hardware maintenance under PUR20952, running five years through September 2031. The Rhode Island Department of Corrections posted RFQ27006902 in August 2026 for a digital fabrication printer system, software licenses, related shop equipment, installation, training, and two-year warranty support, with a 15% MBE participation requirement and quotations due September 7, 2026. The Massachusetts Operational Services Division solicited responses via BD261080OSD01OSD10130135 (posted June 2026) for high-volume print-shop supplies, equipment, and services across four categories—supplies, time-and-materials maintenance, equipment sales or rental, and bindery services—with rolling enrollment and an initial five-year term; the Small Business Purchasing Program (SBPP) and Supplier Diversity Program (SDP) apply. The City of Philadelphia issued micro-purchase B2627019 in April 2026 for toner cartridges and drums (maximum $43,000), with quotes due May 6, 2026. The Town of Shelton, Connecticut posted an ITB in August 2026 for a Hewlett-Packard Plotter/Scanner Size D, bids due August 28, 2026. Massachusetts posted a separate IFB 8120 for toner in May 2026 without detailed specifications available.