IFB - Epson AM-C6000 Color Copiers

Jordan School District is requesting bids on ten Epson AM-C6000 color copiers for one-time purchase, assembly, on-site setup, and on-site training under IFB 27RM01, with bids due September 23, 2026 at 3:00 p.m. MDT. Bidders must be authorized Epson resellers verified against Epson America's authorized resellers list dated August 20, 2026 — a mandatory minimum requirement.

The scope spans nine elementary schools and two middle schools across the district. All units require dual paper trays, Ethernet connectivity, bypass tray, power filter, and staple finisher. Six schools require Super G3/G3 Multi-Fax Board components; two schools require 2/3 Hole Punch Kits. Each unit must include assembly, on-site setup, and a minimum of 30 minutes of on-site training. Freight should be included in unit cost where possible; delivery is FOB to each school location. Bidders unable to provide pre-assembled units with on-site setup and training may deliver to the district maintenance warehouse, with an additional $200 per unit added for evaluation to account for district staff time.

If the total purchase price exceeds $80,000, the acquisition requires approval from the Jordan School District Board of Education at their October 27, 2026 meeting. Pricing must be guaranteed for 90 days from the bid due date.

Bidders must comply with Utah Code 63G-27 Public Contract Boycott Restrictions and submit the signed statement certifying non-engagement in prohibited boycotts. A Student Data Privacy Agreement and Standard Terms and Conditions apply; the district requires F.O.B. Destination delivery with title transfer upon acceptance, inspection rights, and a one-year product warranty. Questions are due September 16, 2026 at 3:00 p.m. MDT. Evaluation occurs in three stages: Stage 1 reviews responsiveness to mandatory minimum requirements, Stage 2 evaluates technical compliance, and Stage 3 awards to the lowest responsive bidder from a responsible vendor.