26-30024-000 - Date Time Stamp Machine Repair Services

California Department of State Hospitals (DSH)-Patton is requesting bids for date time stamp machine repair services on an as-needed basis under IFB 26-30024-000, with questions due October 21, 2026 and bids due October 28, 2026 at 4:00 p.m. Pacific Time. A Small Business Preference of 5% applies to certified small businesses or microbusinesses with 25% subcontracting participation, and a Disabled Veteran Business Enterprise (DVBE) incentive program offers adjustments of 1–5% based on DVBE participation levels.

The contractor must supply all equipment, materials, supplies, personnel, transportation, licenses, certifications, and permits to provide preventative maintenance, repairs, and parts replacement for machines manufactured by Rapidprint, Simplex, Acroprint, Lathem, and Amano. Services are performed Monday through Friday, 8:30 a.m. to 4:00 p.m., excluding state holidays, within secured treatment areas at DSH-Patton, 3102 E. Highland Avenue, Patton, California 92369. All contractor personnel must pass LIVE SCAN background checks, provide annual tuberculosis screening, and comply with DSH security, safety, workplace violence prevention, infection control, and dress-code protocols.

The estimated contract term runs November 12, 2026 through June 30, 2029, with projected annual volumes of 20 machines for preventative maintenance and 20 hours of repair labor. Bidders must provide rates for preventative maintenance per machine, repair labor per hour, and itemized parts costs across three fiscal years (FY 26-27, FY 27-28, FY 28-29). Bidders must submit three professional references, proof of California business licensing, corporate good standing certification, evidence of required insurance coverage, and certifications under the Darfur Contracting Act, Iran Contracting Act, and California Civil Rights Law. Public bid opening is scheduled for October 29, 2026 at 8:30 a.m. DSH makes no guarantee of minimum work volume and reserves the right to cancel appointments and modify machine assignments during the contract term.