Laminating Pouches -

The City of Philadelphia is requesting bids for laminating pouches under a micro or small order purchase, with bids due November 9, 2026. The award will go to the lowest responsive and responsible bidder, either as a whole or by individual line item at the City's discretion.

The scope is 15 boxes of luggage tag laminating pouches, totaling 7,500 individual pouches. Each box must contain exactly 500 pouches measuring 2" × 4" (64 mm × 108 mm), 10 mil thickness, with no slot or pre-punched holes. Pouches must be compatible with thermal pouch laminating machines and conform entirely to the specification sheet; no substitutions are permitted without prior written approval from the City. Bidders must submit a specification sheet with their proposal; bids without this documentation will not be considered. Vendors must provide an anticipated delivery date with delivery costs included in the unit price.

Vendors must register and execute a Consent and Authorization Agreement through PHLContracts, the City's eProcurement platform, prior to bid closing. The executed agreement may be attached to the vendor profile during registration or included with the first quote submission. Once accepted by the Department, the agreement need not be resubmitted for subsequent bids. Vendors are explicitly instructed not to deliver materials or provide services until receiving official notification of award and authorization to proceed from the Department. Bid prices must remain firm according to the terms of the quote submission.