Accela Cloud Migration Project Manager

The Town of Prescott Valley is requesting proposals for a Project Manager to oversee the migration of the Town's Accela on-premise Civic Platform instance to the Accela Cloud, with proposals due July 27, 2026 at 3:30 PM Arizona MST and a mandatory pre-proposal meeting on July 13, 2026 at 9:00 AM at Town Hall (7501 E. Skoog Boulevard, Prescott Valley, Arizona), with virtual attendance available via Microsoft Teams.

The Project Manager must be an Accela partner with demonstrated experience managing Accela implementations in land management and permitting environments. The role encompasses project delivery leadership and strategic technology oversight of the Implementation Partner selection process, system migration, and integration activities supporting electronic planning, permitting, licensing, inspections, code enforcement, and public portal functionalities. The Project Manager will coordinate with a comprehensive system requirements scope spanning permitting, plan review, building safety, code compliance, planning and zoning, business licensing, inspections, GIS integration, and financial management modules, including data conversion from existing systems and public portal enhancements with online permit submission, inspection scheduling, and mobile accessibility.

Required insurance includes professional liability of $2 million, general liability of $1 million per occurrence ($2 million aggregate), and cybersecurity insurance of $2 million with the Town named as additional insured. Professional certifications preferred include PMP, Lean Six Sigma, Scrum Master, or Agile.

The contract term is one year with one optional one-year extension exercisable at the Town's sole discretion. Total maximum compensation is $100,000 inclusive of all labor and reimbursable expenses, with estimated part-time effort of up to 1,000 hours per contract year and travel reimbursement capped at $10,000 annually. The hybrid work model will be mutually agreed upon with initial in-person startup in Prescott Valley. Evaluation will weight experience with Accela implementations (30 points), technical capabilities and years of experience (20 points), training approach (20 points), relevant certifications (10 points), proposed cost (10 points), and three professional references from similar government organizations (10 points). Final selection is anticipated August 3, 2026, with contract execution expected following Town Council approval on August 13, 2026. Questions are due July 20, 2026 at 5:00 PM MST. Proposals must be submitted through the Town's Bonfire eProcurement portal and include specified appendices covering proposer guarantees, warranties, conflict of interest disclosure, non-collusion affidavit, boycott disclosures, and IT policy compliance.