Student Practicum Software Solution at TSTC

Texas State Technical College (TSTC) is soliciting proposals for RFP #1161835, a cloud-based Student Practicum Software Solution intended to unify department-level processes across the Health Sciences Division. The procurement seeks a comprehensive system supporting practicum management, skills tracking, hours verification, communication, documentation, and reporting capabilities. Core deliverables include preceptor and partner management, student scheduling and hours tracking, skill progression monitoring, certification and vaccination requirement tracking, time tracking with approval workflows, student records and portfolio management, internal communication with mobile access, and management reporting functionality. The initial implementation phase targets three programs—Chemical Dependency Counseling, Biomedical Equipment Technology, and Health Information Technology—with approximately 40-45 practicum students, though the solution must accommodate future expansion to five additional Health Sciences programs across TSTC's 10 statewide campuses. Respondents must meet rigorous security requirements including SOC 2 Type II certification, mandatory TX-RAMP Level 2 certification (with FedRAMP and StateRAMP explicitly deemed unacceptable), AES-256 or stronger encryption, redundant geographically separated data centers, and documented disaster recovery and business continuity procedures. Evaluation criteria total 100 points across six categories: Technical Requirements & Functional Fit (35 points), Implementation Approach (5 points), Relevant Experience in health sciences practicum environments (20 points), Future Expansion and Growth approach and pricing (10 points), Pricing Proposal (25 points), and History of Support for Texas Institutions of Higher Education (5 points). Proposals must include detailed implementation timelines with milestones, roles and responsibilities, data conversion and testing processes, cutover strategies, and itemized pricing distinguishing one-time versus recurring fees. All artificial intelligence functionality must be fully disclosed with documentation of foundation models, data handling, bias mitigation, security controls, and safeguards against hallucinations. The proposal due date is April 29, 2026, with all submissions required exclusively through TSTC's Strategic Sourcing portal at https://texas-state-technical-college.public-portal.us.workdayspend.com/; email submissions are not accepted.

The solicitation documents do not specify set-aside designations, disadvantaged business enterprise restrictions, incumbent vendors, or contract award values. No information regarding pricing terms, funding sources, or contract amounts is provided in the available documentation. Bidders must register for portal access early and direct all questions to the event's Q&A Board within the portal to receive formal responses. Suppliers requiring assistance with portal access or registration should contact TSTC's Strategic Sourcing Department at solicitations@tstc.edu. The solicitation does not reference existing infrastructure, legacy systems, or technology platforms requiring integration, nor does it identify current contractors or incumbent vendors. Site visits and bidders' meetings are not mentioned in the available materials, and further details regarding implementation schedules, award timelines, and contract term length are not specified in the invitation documents.