RFP 2025-P04 Jail Dashboard Software

Hays County, Texas is seeking proposals for RFP 2025-P04 to develop and manage a comprehensive Jail Dashboard Software solution. The procurement requires a vendor to create an interactive, real-time dashboard providing detailed statistics about the county jail population, including demographics, booking information, custody types, charges, mental health services, and release data. The software must be hosted in AWS GovCloud and comply with CJIS, FedRamp, and HITRUST standards, with the ability to handle less than 2MB of daily data and maintain a five-year data retention requirement. Proposals were initially due January 30, 2025, but were extended to February 3, 2025, at 11:00 a.m. CST, with vendor questions accepted until January 20, 2025. The evaluation criteria include implementation plan (15 points), company experience (20 points), cost proposal (30 points), and capacity to perform (35 points), totaling 100 possible points. The initial contract term will run from March 2025 through March 2026, with four optional one-year renewal terms, and an anticipated six-month implementation period.

The county encourages participation from historically underutilized businesses (HUBs) without specifying explicit set-aside requirements. The incumbent vendor is the Vera Institute of Justice, which previously provided services through an expired grant. The system must support up to 100 users, with four county IT staff requiring administrative access and training through a train-the-trainer approach. While no specific budget has been publicly disclosed, vendors must provide comprehensive pricing covering hardware, software, subscriptions, licenses, installation, configuration, warranty, maintenance support, and recurring fees. The solution will integrate with the county's existing MS SQL Server database using CSV exports and API access, with the current Tableau Public dashboard serving as the minimum functionality benchmark. Vendors must have been in business for at least five years and provide references from three current customers of similar size and scope, including two reference letters. Remote service providers from outside the United States are not permitted to respond to this solicitation.