Data Entry & Validation

The Harris Central Appraisal District (HCAD) in Harris County, Texas has issued a Request for Quotation (RFQ) for Data Entry and Verification of Business Personal Property and Vehicle Rendition documents. The selected vendor will be required to extract and provide data from approximately 40,000 documents annually, with a 7-day turnaround on reports received 5 days per week. The contract term is for 3 years, with an initial 1-year period and two 1-year renewal options. HCAD will evaluate proposals based on price (50%), past experience with HCAD (10%), timely data delivery (15%), fit to District needs (10%), references (5%), and HUB/Nonprofit/Disability status (5%) or Cooperative Membership (5%). Respondents must submit quotes by December 12, 2023 at 5:00 PM CT.

The RFQ does not commit HCAD to any formal or informal arrangement, and all preparation costs are the responsibility of the proposer. Vendors with delinquent property taxes in Harris County will not be considered. HCAD is exempt from federal excise, transportation, and limited sales/use taxes. Payments will comply with Texas Government Code 2251.021, with invoices due by the 10th of the following month and payment within 30 days of approval. The selected vendor may be required to provide a payment bond if the contract exceeds $50,000.