BL038-26 Provision of Commvault Cloud Migration Products on an Annual Contract

The Gwinnett County Board of Commissioners in Georgia, through its Department of Information Technology Services, is soliciting competitive sealed bids for the provision of Commvault Cloud Migration Products on an annual contract basis. The procurement encompasses five distinct line items: Commvault Cloud SaaS Jumpstart - Small (one-time cost), Commvault Cloud Backup & Recovery SaaS for VM in 10-pack quantities totaling 100 units, Commvault Cloud Backup & Recovery for Files & Objects covering 350 units, Commvault Cloud Auto Recovery SaaS for VM in 10-pack quantities totaling 100 units, and Commvault Cloud Air Gap Protect for US & Canada on Azure Cool Tier at per TB per month pricing for 455 units. The initial contract term is 12 months from award, with line items 2-5 subject to annual renewal for up to four additional 12-month periods, while line item 1 is a one-time purchase in year one only. Sealed bids must be received by 2:50 P.M. local time on Monday, March 30, 2026, at the Gwinnett County Financial Services - Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia 30046, with a virtual public bid opening at 3:00 P.M. the same day. Questions must be directed to Bethany White, Purchasing Associate II, at Bethany.White@gwinnettcounty.com or 770-822-5149 by 3:00 P.M. on Wednesday, March 18, 2026. Award will be made to the lowest responsive and responsible bidder, and the County reserves the right to reject any or all bids, waive technicalities, split bids, or negotiate terms with the lowest qualified bidder. Required submittal documents include the Bid Schedule, References (minimum of three), Contractor Affidavit and Agreement, and Code of Ethics Affidavit, with failure to include any required documents resulting in rejection of the bid as non-responsive.

The County requires that pricing remain firm for the initial 12-month term and hold firm for four additional renewal periods unless percentage increases or decreases are clearly stated with explanation. Bidders must provide E-Verify compliance documentation and acknowledge receipt of any applicable addenda, and all vendors must comply with applicable sections of the Americans with Disabilities Act and Georgia's Illegal Immigration Reform Enhancements for 2013. The County is exempt from federal excise tax and Georgia sales tax, and no specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are noted in the solicitation. No incumbent vendors, current contractors, or existing infrastructure requirements for technology integration are identified in the available documentation. While specific budget ranges or award values are not explicitly stated in the invitation to bid, apparent bid results will be posted on www.gwinnettcounty.com the business day following the bid opening, providing transparency regarding the competitive pricing received.