NC26-38 Weight & Measurement and Bedding Software Contract

The Utah Division of Purchasing is seeking to award a sole-source contract for Weights and Measurement software for the Utah Department of Agriculture and Food (UDAF), specifically to replace the current Win Wam software system that expires on July 1, 2026. The procurement is for a comprehensive software solution that must record and calculate inspection results for weighing, measuring, packaging, and price verification activities, adhering to National Institute of Standards and Technology (NIST) Handbooks 44, 130, and 133. The software must generate detailed reports including daily, monthly, and yearly inspector activities, establishment inspection reports, and device tracking, while synchronizing with other Weights and Measures officials and enabling data downloads to Utah's Regulatory Services. Key technical requirements include cloud security compliance, specifically enrollment in the GovRAMP Progressing Snapshot Program and achieving verified GovRAMP Core status within 12 months of contract execution. The procurement notice was posted on November 4, 2025, with proposals due by November 11, 2025, and the contract specifies a 5-year term with no renewal options. Contractors must provide a dedicated helpline for user support and complete installation and training by July 1, 2026.

The procurement appears to have no specific set-aside designations or restrictions on respondent types, though vendors must comply with an anti-boycott provision requiring certification of non-engagement in economic boycotts. The incumbent vendor is Win Wam Software, which has been used by UDAF Weights and Measures since 2005 and is currently installed across 37 states. The existing software infrastructure is deeply customized, with state inspectors having developed numerous program modifications tailored to their specific operational needs. The estimated contract value is $118,263, covering the entire 5-year term. While alternative solutions have been explored, including potential state-developed inspection systems, the procurement unit has determined that continuing with the current software provider represents the most practical approach. Potential vendors should note that failure to meet the specified security compliance requirements could result in liquidated damages or potential contract termination, underscoring the critical nature of technical and operational performance expectations.