Textbook management software

Closed State & local contract opportunity

Solicitation number
26016-RFI-EST
State
Florida
Responses due

Opportunity facts

Jurisdiction
Points of contact

Updated .

About this opportunity

Written by GovTribe AI ·

Hillsborough County Public Schools (HCPS) has issued a Request for Information (RFI) for textbook management software to support its district-wide inventory tracking and management system. The RFI seeks a comprehensive software solution capable of organizing and automating textbook inventory across 236 schools, with functionality to check out and check in textbooks to teachers and students, track fines for lost or damaged materials, and synchronize with the district's existing student information system. HCPS currently manages approximately 1,789,070 textbooks and materials using Follett's Destiny software, which is set to expire in June 2027. The procurement seeks vendors with extensive K-12 multi-site experience and proven migration capabilities. Key submission requirements include addressing background information, cost structures, hosting options, data security, system integration capabilities, performance expectations, and migration strategies. The RFI was released on January 12, 2026, with questions due by January 19, 2026, at 4:00 p.m., and responses required by January 26, 2026, at 4:00 p.m. through the VendorLink procurement portal.

This RFI is explicitly informational and will not result in a direct contract award, serving instead as a planning mechanism for a future competitive solicitation. No specific set-aside designations or enterprise restrictions were noted in the documentation. The current incumbent vendor is Follett with their Destiny software, and the new solution must integrate with existing district systems including the student information system (FOCUS), learning management system (Canvas), and single sign-on platform (ClassLink). While no specific budget range was provided, the scope suggests a comprehensive solution for a large school district with 225,000 students and 24,000 staff members. Respondents are expected to provide detailed information about implementation costs, migration strategies, and system capabilities without submitting actual pricing. The district is particularly interested in vendors who can demonstrate successful large-scale K-12 software implementations, robust data security compliance, and innovative approaches to textbook inventory management.

Opportunity text

As posted by the source.

Hillsborough County Public Schools ("HCPS") hereby issues this Request for Information ("RFI") to announce that HCPS is seeking responses from all qualified firms or individuals that provide the commodities and contractual services as described herein. Hillsborough County Public Schools' Instructional Materials division supports 236 schools across the district as they inventory, monitor, and track approximately 1,789,070 in textbooks and materials inventory. The purpose of this Request for Information (RFI) is to find a product that: • Will organize/automate the inventory of textbooks for individual schools/sites via district-wide computer access/application. • Has the ability to check-out/check-in textbooks to teachers and students. • Has the ability to track fines for lost/damaged textbooks. • Has the ability to systemize/synchronize student/teacher data with our district`s student information/student data system? The district is currently using Destiny software by Follett and is set to expire June 2027. This Request for Information (RFI) is for informational purposes only, and no contract will be awarded as a result. A firm or organization's response to the RFI-or lack thereof-will have no impact on the evaluation of responses to any subsequent competitive solicitation released. Responses will be used solely for information and planning purposes.

Files

File Type Posted
26016-RFI-EST_Textbook_Management_Software_ADDENDUM.pdf PDF
26016-RFI-EST_Textbook_Management_Software_ADDENDUM.pdf PDF
26016_Request_for_Information_Textbook_Management_Software.pdf PDF
26016_Request_for_Information_Textbook_Management_Software.pdf PDF
26016_Request_for_Information_Textbook_Management_Software.pdf PDF

On GovTribe

Work this opportunity

  • Track it in your pipeline
  • Similar opportunities
  • Ask GovTribe AI about this opportunity
Try for free Login