Integrated Library System

Hillsborough County Public Schools (HCPS) has issued a Request for Information (RFI) for an Integrated Library System (ILS) to replace their current SirsiDynix Symphony Version 4.1.1. The procurement spans 222 school library locations across 131 elementary, 17 K-8, 39 middle, 29 high, and 6 specialty schools serving approximately 225,000 students. HCPS seeks comprehensive ILS and discovery layer solutions that support a union catalog with distinct school-level lending capabilities, including site-specific circulation policies, patron groups, and loan rules. Key objectives include identifying vendors with expertise in national library metadata standards, Student Information System (SIS) and Single Sign-On (SSO) integrations, and robust hosting capabilities with cybersecurity and data privacy compliance. The RFI requires detailed information on functional capabilities such as union catalog support, customizable circulation policies, cataloging tools, inventory processes, and comprehensive reporting. Vendors must provide insights into technical specifications, migration strategies, implementation approaches, and support models. Critical deadlines include a question submission deadline of January 15, 2026, at 4:00 p.m., and a response deadline of January 22, 2026, at 4:00 p.m., with all submissions required to be uploaded via VendorLink.

The RFI does not specify specific set-aside designations or restrictions on respondent organizations. The current system integrates with FOCUS and INFOR systems and requires compatibility with ClassLink SSO. Existing infrastructure includes a shared bibliographic database across all school libraries, with each school maintaining local holdings and item records. While no specific budget range is provided, the RFI explicitly states that no contract will be awarded as a result of this information-gathering process, and responses will solely inform the development of a subsequent Request for Proposal (RFP). The procurement seeks vendors with demonstrated experience supporting districts with 100 or more school libraries, capable of providing cloud/SaaS, on-premise, or hybrid hosting options. Vendors are expected to offer comprehensive solutions that include migration from SirsiDynix Symphony, implementation and training for 222+ libraries, ongoing support models, and flexible cost structures including subscription and per-site options. The RFI emphasizes that no pricing information is required in the initial response.