SEFS-Fleet Focus Subscription FY27

The Illinois Department of Innovation and Technology (DoIT) seeks to award a sole source contract to Assetworks, LLC for a FleetFocus annual enterprise subscription in fiscal year 2027. This procurement supports the CMS Division of Vehicles' fleet management operations and includes a SaaS EAM Annual Fee and MAXQueue Module PLUS Subscription for the 12-month period from July 1, 2026, through June 30, 2027. The deliverables consist of proprietary fleet management software that provides vehicle tracking, monitoring capabilities, vehicle status management, and maintenance records across all state agencies. DoIT justified the sole source procurement method based on FleetFocus being proprietary property of Assetworks, LLC, protected by copyright and patent, with no authorized third-party resellers or distributors available to provide equivalent support or maintenance. The agency confirmed that Assetworks is offering the lowest pricing available and that the cost is fair and reasonable based on historical pricing and comparison to other products in the market. The procurement notice was posted on May 13, 2026, with a hearing scheduled for May 27, 2026, at 2:00 PM CST via WebEx. The deadline for interested parties to submit written comments or written requests for a public hearing is May 22, 2026, at 4:00 PM, with submissions directed to Dianne Richman at Dianne.Richman@illinois.gov or 217-622-1157; if no submissions are received by this deadline, the hearing will be cancelled.

This is a new sole economically feasible source procurement with no renewal options and no specific set-aside designations or restrictions on respondent qualifications mentioned in the solicitation materials. The procurement is necessary to maintain continuity of fleet management operations while the state finalizes implementation of a new fleet management system awarded to Guidehouse, Inc. under RFP B-41253, which is expected to require 24-36 months for full implementation. DoIT has an extensive purchase history with Assetworks dating back to fiscal year 2006, with annual software maintenance and support contracts, establishing the incumbent vendor relationship. The contract value is $370,514.85 for the initial 12-month term, funded through state appropriated funds. The contract is identified as BidbuyNo. 27-448DOIT-ADMIN-B-52457 and represents a critical service to prevent loss of access to fleet vehicle tracking and monitoring capabilities that would otherwise impact vehicle status management and fleet operations across all state agencies. The formal rules of evidence will not apply during the public hearing, which may be recorded for minutes production purposes, and written comments will receive equal weight to oral comments presented at the hearing.