SEFS - AssetWorks ReCoup for Surplus Property Management Software 2027 (SS)

The Illinois Department of Innovation and Technology (DoIT) is seeking approval for a sole economically feasible source award to AssetWorks, Inc. for annual licensing of the CMS Surplus Inventory system (ReCoup) software, with a sole source hearing scheduled for September 23, 2026, and written comments due by September 18, 2026 at 4:00 p.m. — unless no interested party requests the hearing, in which case it will be canceled.

This is a new sole economically feasible source procurement classified under the Illinois Procurement Code. The contract term runs October 1, 2026 through August 31, 2027, with no renewal options. The estimated contract value is $172,556.39 for the one-year term, representing no price increase from the prior year and funded entirely through State Appropriated Funds.

The justification for sole source designation rests on three criteria: copyrighted and patented items available only from the vendor, compatibility of equipment and service requirements, and software license and maintenance needs specific to the existing system. A competitive RFP solicitation (B-48943) published on August 14, 2025, resulted in AssetWorks as the sole responding vendor and is currently under contract negotiation for replacement. Illinois has a documented purchasing history with AssetWorks dating to 2009, including multiple renewals and emergency purchases. The system generates $3.5 million to $4.5 million in annual revenue for the State and is critical to maintaining online state and federal surplus operations.

Interested parties may submit written comments or requests for a public hearing to Dianne Richman at the Chief Procurement Office (Dianne.Richman@illinois.gov, 217-622-1857) by September 18, 2026 at 4:00 p.m. The sole source hearing will be conducted September 23, 2026 at 2:00 p.m. via WebEx (Access Code 28661804104, Password Yn632u6qRS6). Approval was granted by the State Purchasing Officer on September 9, 2026.