Printing MIS Software

The City of Lubbock, Texas is issuing a Request for Quote (RFQ) for Printing Management Information Systems (MIS) Software to support its in-house print shop operations. The procurement seeks comprehensive software solutions that include estimating functionality for materials and finishing costs, invoicing capabilities (excluding QuickBooks integration), production planning, job flow tracking, inventory management, and data collection with reporting capabilities. The City requires 5 to 10 licenses and anticipates that the selected vendor will provide implementation timelines as part of their proposal. All quotes must be submitted no later than May 1, 2026 at 3:00 P.M. CST through the Bonfire portal or via email to KMorgan@mylubbock.us. The software must integrate seamlessly with the City's existing network infrastructure and comply with its security standards. Bidders will be evaluated based on pricing, with the City reserving the right to award on an item-by-item or all-or-none basis and to select either the lowest responsible bidder or the bidder offering the best value. Pricing should be quoted on an F.O.B. Destination basis with freight prepaid and allowed, and bidders must certify that quoted prices represent the lowest price charged to any customer for like quality and quantity.

The procurement does not specify set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. Respondents must satisfy significant insurance and compliance requirements, including Cyber Liability insurance of $2,000,000 per claim and Technology E&O Liability coverage of $1,000,000 per claim, with the City named as additional insured. Contractors must comply with Texas Government Code requirements regarding boycotts of Israel, energy companies, and firearm entities, and must verify non-engagement with Iran, Sudan, or foreign terrorist organizations. All bidders are required to submit a notarized Non-Collusion Affidavit, complete a Conflict of Interest Questionnaire disclosing any relationships with city officials, and sign an Insurance Affidavit confirming their ability to furnish valid insurance certificates and endorsements within ten business days of contract award notification. The RFQ does not specify an award date, contract term, or budget range for this procurement. Payment terms default to Net 30 days unless the contractor offers a prompt payment discount, and the City accepts MasterCard Purchasing Card without surcharges.