Logistics Supply ERP and Consulting Services

The Unified Fire Authority (UFA) in Utah is seeking proposals for a comprehensive cloud-based Enterprise Resource Planning (ERP) solution and associated consulting services for its logistics and supply management operations. The procurement targets a sophisticated ERP system capable of supporting 5-10 concurrent users with specific technical requirements, including single sign-on through Azure Enterprise Application, multi-factor authentication, API integration capabilities, and advanced inventory management features like picklist, backordering, expiry date tracking for medical supplies, and barcode/RFID functionality. The selected vendor must provide full implementation services, including configuration, training, knowledge transfer, EDI setup, workflow development, and ongoing technical support. Proposals must be electronically submitted through the Bonfire platform by January 13, 2026, at 11:00 AM MST. The evaluation criteria are weighted as follows: qualifications and experience (20%), scope of work and technical specifications (25%), approach to services (25%), and fee proposal (30%). UFA reserves the right to accept proposals without further discussions, potentially make multiple or partial awards, and conduct oral interviews or onsite inspections of selected offerors.

While no specific set-aside designations or enterprise restrictions were mentioned, the RFP indicates significant integration requirements with existing systems like Caselle for purchase order creation and LightspeedHQ for retail operations. The current annual supply expenditure is approximately $4.3 million, sourced from multiple vendors across medical, cleaning, and firefighting equipment categories. Vendors are expected to demonstrate EDI, API, or B2B integration capabilities with these primary suppliers. The proposed solution must accommodate a single central warehouse in West Jordan, Utah, with potential expansion capabilities to one or more of UFA's 27 fire stations. Pricing must be comprehensive, itemizing costs for software licensing, implementation, training, ongoing maintenance, and support, with EDI integration costs listed separately. The contract allows for both subscription and licensing models, with pricing required to remain firm throughout the contract duration, including potential renewals. UFA is tax-exempt and will provide appropriate certificates upon request. While a specific budget range was not disclosed, the complexity of the required system and comprehensive implementation services suggest a significant investment.