Asset and Inventory Management System

The Superior Court of California, County of Los Angeles, is seeking proposals for an Asset and Inventory Management System through RFP #2025-152, targeting a comprehensive software solution for managing asset and inventory workflows across Business Operations and Court Technology Services. The procurement is for either a traditional software or Software as a Service (SaaS) platform that supports stockroom and asset ordering, tracking, Purchase Order management, cost center validation, and online fulfillment workflows. Proposing vendors must provide a cloud-based, web-accessible system with mobile functionality that supports multiple user roles and offers robust reporting capabilities. The evaluation criteria are weighted, with cost accounting for 50% of the assessment, followed by a software demonstration at 17%, and additional points allocated for experience (10%), personnel credentials (10%), and work plan quality (10%). Key submission dates include a proposal due date of November 21, 2025, with potential demonstrations and a Notice of Intent to Award estimated for late 2025 or early 2026, and a projected service start date of February 1, 2026. The contract duration is three years, with options for two additional one-year renewals, and pricing must cover software licensing, data migration, implementation, integration, training, support, maintenance, updates, and related expenses.

The procurement offers potential set-aside opportunities for Disabled Veteran Business Enterprises (DVBE), with a 3% incentive, and potentially a 5% Small Business preference. Vendors must submit comprehensive cost proposals covering the entire three-year contract period and are required to provide new products, with used or refurbished items explicitly excluded. The Court serves 88 cities and 118 law enforcement agencies, operating nearly 600 courtrooms with over 4,500 full-time employees across 38 locations, indicating a complex organizational environment that requires a robust asset management solution. While no incumbent vendor is specified, the proposed system must integrate with existing Court infrastructure and meet stringent technical and operational requirements. Proposals are valid for 120 days, and the Court reserves the right to award the entire bid to a single vendor, though partial bids may be considered. Vendors must carefully complete all required documentation, as incomplete submissions may be deemed non-responsive, with the total contract value and specific budget range not explicitly detailed in the provided documentation.