Visitors Guide Distribution Services
Closed State & local contract opportunity
- Solicitation number
- FY27-ITB-013
- State
- New Mexico
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 78101723 Sea pack distribution service
- 80141502 Distributive or service trade statistics
- 80141504 Preparation of commodity market surveys
- 80141510 Market research telephone surveys
- 80141513 Market research one on one interviews
- 80141633 Search engine marketing
- 80141505 Marketing plans
- 80141506 Internet based market research
- 80141507 Consumer based research or clinics or focus groups
- 80141508 Syndicated or proprietary forecast studies
Show all 49
- 80141512 Market research on location surveys
- 80141601 Sales promotion services
- 80141605 Promotional merchandising service
- 80141612 Sales or marketing programs
- 80141618 Sales marketing agencies including print
- 82101905 Print placement
- 55121738 Retail visual identity
- 80141501 Marketing analysis
- 80141511 Market research paper surveys
- 80141604 Branding of product naming services
- 80141606 Direct marketing fulfillment
- 80141610 Close outs
- 80141630 Direct marketing print service
- 80141636 Search engine marketing
- 82101901 Radio placement
- 82101904 Cinema placement
- 84121610 Marketing fund
- 80141500 Market research
- 82101900 Media placement and fulfillment
- 55121739 Retail visible manifestation
- 80141503 Commodity price forecasting
- 80141509 Market intelligence or competitive analysis
- 80141514 Market research mail surveys
- 80141603 Telemarketing
- 80141609 Sponsorship of event or celebrity
- 80141613 After sales programs
- 80141639 Promotional merchandise services
- 80141642 Retail storefront services
- 80141701 Direct sales services
- 80141702 Wholesale distribution services
- 80141703 Retail distribution services
- 80141704 Franchise operations
- 80141707 Partner and channel activity service
- 80142110 Lead generation
- 80142111 Legacy marketing
- 80151505 Multinational marketing enterprises
- 81112311 Retail point of sale system
- 82101902 Television placement
- 82101903 Internet placement
- Point of contact
-
- Kathy Sanchez kssanchez@santafenm.gov (505) 927-5405
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Santa Fe, Central Purchasing Division, is requesting bids for distribution and fulfillment services for the annual Santa Fe Visitors Guide under ITB issued September 14, 2026, with bids due October 2, 2026, at 2:00 p.m. MST/MDT via the OpenGov Procurement Portal. A local business preference of up to 6% applies to resident businesses, with reduced preferences available for non-resident businesses utilizing resident subcontractors.
The scope encompasses receiving, secure storage, inventory management, and distribution of approximately 100,000 copies of the Visitors Guide to targeted visitor-information locations across New Mexico and surrounding states (Arizona, Colorado, Oklahoma, Texas), including major metropolitan areas such as Albuquerque, Denver, Phoenix, Dallas, Houston, and Oklahoma City. The vendor must handle approximately 22 pallets, coordinate recurring deliveries, maintain inventory records, submit annual distribution schedules and reports, and provide all labor, equipment, transportation, shipping, handling, and administrative services necessary for distribution. Monthly deliveries are required throughout the contract year.
The contract term extends up to ten years from final approval signature with no renewal options. The vendor must maintain workers' compensation coverage and procure industry-standard insurance naming the City as an additional insured. Compliance with New Mexico living wage requirements is mandatory.
Pricing must be submitted on a line-item basis for twelve distribution regions with unit costs specified to a maximum of three decimal places. Freight and shipping costs are prepaid by the vendor and invoiced separately. Fixed pricing applies for one contract year; price adjustments in subsequent years require written amendment supported by verifiable documentation of demonstrable market changes, and increases exceeding 10% per line item will not be accepted. Payment terms are Net 30 days following written acceptance, with 1.5% monthly late charges after thirty days. Evaluation criteria emphasize lowest responsive and responsible bidder status, considering unit pricing, extended pricing, estimated usage, and total cost of ownership. Bid opening will be conducted virtually via Microsoft Teams on October 2 at 2:00 p.m.
Opportunity text
The City of Santa Fe ("City") is seeking bids from qualified and experienced vendors to provide distribution and fulfillment services for the City's annual Santa Fe Visitors Guide. The selected vendor will receive, securely store, inventory, and distribute approximately 100,000 copies of the Visitors Guide to specified and targeted visitor-information locations throughout New Mexico and surrounding states.
The purpose of this contract is to ensure that the Visitors Guide is consistently available to prospective visitors and travelers at high-traffic visitor information centers, hotels, attractions, chambers of commerce, welcome centers, businesses, and other locations with brochure racks or comparable visitor-information displays.
Files
| File | Type | Posted |
|---|---|---|
| Visitors_Guide_Distribution_Services.pdf |
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