Property Insurance

Amarillo Independent School District (AISD) and Ector County Independent School District (ECISD) are jointly seeking property insurance proposals through a competitive Request for Proposal (RFP) process, with RFP Number 3705-25.10 targeting comprehensive insurance coverage for both districts. The solicitation seeks proposals for a one-year contract effective December 31, 2025, covering five primary insurance categories: Property Insurance, Flood, Earthquake, Boiler and Equipment Breakdown, and Inland Marine, with a total insured property value of $2,776,010,318. Proposals must be submitted online through the Amarillo ISD Bonfire Webpage by 4:00 P.M. Central Time on November 7, 2025, with the districts reserving the right to award based on best value. The evaluation will use a 100-point scoring system, with the most significant weight (30 points) placed on purchase price and total long-term cost, alongside criteria including vendor reputation (17 points), service quality (17 points), compliance with district specifications (17 points), and past relationship (17 points). Vendors will be required to submit comprehensive documentation, including conflict of interest questionnaires, resident bidder certifications, and representations of business classifications.

The procurement includes specific set-aside considerations for Historically Underutilized Businesses (HUB) and Minority, Women, Veteran Business Enterprises (MWVBE), with additional evaluation points available for businesses meeting these classifications. Potential respondents must disclose any felony convictions and provide detailed business information, with the districts maintaining strict requirements for vendor transparency and ethical standing. The current insurance carriers, which include Travelers/AIG, have managed a complex claims history totaling $73,243,791 from 2015 to 2024, primarily involving hail and earthquake damage. Historical insurance premiums have shown significant increases, with Amarillo ISD's premiums rising from $2,384,347 in 2020-2021 to $3,532,178.92 for 2024-2025, and Ector County ISD experiencing a similar trend from $2,315,534 to $3,721,541.78. The districts will maintain separate billing arrangements, and the successful vendor will be expected to provide a $500,000,000 policy limit with various sub-limits, including $45,000,000 for EDP equipment, $150,000,000 for Boiler & Machinery, and $25,000,000 each for Flood and Earth Movement coverage.