2-2. Attachment A- SOW.pdf

INSURICA Insurance Services, LLC

301 S. Polk, Suite 600 Amarillo, Texas 79101

Request for Proposal

Property Insurance for the Amarillo Independent School District

RFP #3705-25.10

Prepared by:

Grant Smith /Darinda Brogdon INSURICA Insurance Services, LLC

Phone: (806) 356-6000 Fax: (806) 356-0615

Email: Darinda.Brogdon@insurica.com 10/3/2025

TABLE OF CONTENTS

Section 1 Introduction

Section 2 General Instructions

Section 3 Desired Insurance Coverage

I. Property Insurance Flood

Earthquake II. Boiler and Equipment Breakdown III. Inland Marine

Section 4 Proposal Summary Sheets

Section 5 Exhibits

A. Named Insured Schedule B. Property Schedule C. Premium History D. Loss Runs

Introduction

INSURICA Insurance Services has been retained as consultant for the Amarillo Independent School District. It will be our responsibility to manage a competitive “Request for Proposal” process and oversee the placement and supervision of the insurance program. All information needed to provide a proposal of insurance should be directed to our agency.

The Request for Proposals (RFP No. 3705-25.10) is for the purpose of obtaining competitive insurance proposals on the following coverage. The effective date of the contracts will be December 31, 2025.

1. Property Insurance

2. Flood

3. Earthquake

4. Boiler and Equipment Breakdown

5. Inland Marine

It is INSURICA’S intention to treat each proposal equally. We will not be involved in the marketing or direct placement of the insurance program. We will be accepting proposals from independent agents, brokers, and direct writing insurance companies.

The decision for the placement of insurance will be made by the Amarillo Independent School District. This decision will be based on an evaluation of proposals using the following factors:

Purchase Price

The reputation of the vendor and of the vendor’s goods or services

The quality of the vendor’s goods or services

The extent to which the goods or services meet the district’s needs

The vendor’s past relationship with the district

The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses

The total long-term cost to the District to acquire the vendor’s goods or services

Insurers’ ability to provide loss control and claims service

Insurers’ service capabilities

Amarillo Independent School District reserves the right to reject any proposals; to waive any formalities or technicalities and to award the coverage in the best interest of the District.

Before making a decision concerning the proposals, the District also reserves the right to request additional information or interviews from any or all firms submitting proposals.

General Instructions

1) Each company may submit more than one proposal.

2) All individuals, organizations, companies, or entities submitting proposals will submit a list of references (including contact person and telephone number.)

3) Please submit each proposal with the appropriate specimen policy (ices) including all pertinent endorsements attached thereto.

4) Proposals must be submitted on behalf of insurers eligible in the state of Texas to provide insurance of the type proposed. Insurers and/or reinsurers must have a minimum A. M. Best rating of A- or better and comply with all pertinent state statutes. Insurers and/or reinsurers shall also have a minimum financial size of $250 million of reported capital, surplus and conditional reserve funds. Please include with the proposal annual reports on the insurers.

5) Individuals, agents, or companies providing proposals should ask questions through public purchase for additional information. AISD will respond through public purchase.

6) Engineers, agents, brokers, and underwriters are welcome to tour various facilities. It will be necessary to contact Darinda Brogdon or Grant Smith with INSURICA (806-356-6000) to make arrangements with the maintenance department of the Amarillo Independent School District for the tour. All questions asked on the tours will need to be submitted in writing for official answers. No answers given verbally on the tour are official until answered in writing by AISD.

7) All proposals must describe their safety engineering and claims adjustment service. If independent firms are to be used for these services, please include details on their background. State the number of safety engineer visits planned annually and what other services are available to the safety engineer employed by the Amarillo Independent School District.

8) Claim reports must be submitted to the Amarillo Independent School District and INSURICA at least ninety days before the anniversary or expiration date of the contracts. These reports must indicate each claim, the nature of each claim, paid amount of each claim and remaining reserve for any open claims. Claim reports should also be provided on a quarterly basis. Include with the proposal sample copies of the claims report.

9) All coverage written must have a minimum written notice of cancellation provision of ninety (90) days by the insurer for any reason other than failure of the Amarillo Independent School District to pay the appropriate premium.

10) After INSURICA and the Amarillo Independent School District have reviewed the proposals, they may plan to meet with any of the individual companies separately to clarify any questions about the proposals. All proposals will be made available for public inspection after the insurance is awarded.

11) The Amarillo Independent School District reserves the right to assign coverage to different carriers. Proposals shall state whether the carrier has stipulated that one coverage is dependent on the placement of another coverage with them.

12) Variance in the instructions will not be considered.

13) Information contained in these specifications has been compiled with available information from past records and providers. The information is believed to be substantially correct, however, the verification of all information presented herein rests solely upon the firm submitting the proposal. The Amarillo Independent School District and INSURICA will not be responsible for any error or omission in the specifications.

14) Amarillo ISD & Ector County ISD entered into an interlocal agreement on 6/15/20. All purchases are through Amarillo ISD with notice to Ector County ISD and the vendor. Each District is responsible for their respective premiums. The interlocal applies to property, flood, and quake only. Ector County is responsible for their equipment breakdown, crime, and cyber coverage.

Desired Insurance Coverage For:

I. PROPERTY INSURANCE

INCLUDING FLOOD & EARTHQUAKE

II. BOILER AND EQUIPMENT BREAKDOWN

III. INLAND MARINE

PROPERTY

Including

FLOOD AND EARTHQUAKE

AMARILLO INDEPENDENT SCHOOL DISTRICT

ECTOR COUNTY INDEPENDENT SCHOOL DISTRICT

PROPERTY INSURANCE SPECIFICATIONS

COVERAGE

- The District requires blanket coverage on all buildings, auxiliary structures including but not limited to: signs, outdoor bleachers, grandstands, stadiums, lighting towers, radio antennas, playground equipment, fencing, etc. and contents cost per attached statement of values (Exhibit B).

- District also requires that the policy includes:

- Fire & Lightning

- Extended Coverage

- Replacement Cost

- Difference in Conditions (All Risk)

- Agreed Amount Endorsement

- Additional Scheduled Coverages

- The District is interested in a policy contract for one or more years.

EXHIBITS

- See Exhibit B - Statement of Values

- See Exhibit C – Premium History

- See Exhibit D – Loss Runs

CURRENT PROGRAM STRUCTURE

COVERAGES LIMITS OF LIABILITY

Policy Limit $500,000,000.

(TIV: $2,776,010,318.) *

EDP (Including Audio/Visual) $ 45,000,000.

Sub-Limits:

Boiler & Machinery $150,000,000.

Extra Expense/Expediting Expense $ 10,000,000.

Loss of Rents $ 850,000.

Personal Property of Others $ 100,000.

Accounts Receivable $ 1,000,000.

Outdoor Property $ 250,000.

Debris Removal $ 2,500,000.

Personal Effects of Officers & Employees:

In any one Occurrence $ 1,000,000.

Covered Property at Undescribed Premises $ 500,000.

Covered Property in Transit $ 500,000.

Fine Arts $ 1,500,000.

Valuable Papers $ 2,500,000.

Miscellaneous Unnamed Locations $ 10,000,000.

Contractors Equipment $ 2,500,000.

Maximum Per Item $ 250,000.

New Acquired Contractors Equipment $ 100,000.

Equipment Rental Expense $ 100,000.

Newly Constructed/Acquired Property $ 5,000,000.

Ordinance or Law Coverage A Policy Limit Coverage B & C $ 50,000,000.

Service Interruption – Property Damage & $ 1,000,000.

Time Element 90 Day Automatic Coverage $ 10,000,000.

Errors & Omissions $ 10,000,000.

Flood (Except Zones A & V) $ 25,000,000.

Earth Movement $ 25,000,000.

Computer Virus $ 1,250,000.

Terrorism Excluded

*Includes Total Values of both Amarillo ISD and Ector County ISD

Given the change in the property market conditions, any and all proposals will be accepted and reviewed. Please provide explanation of any deviances from the current program structure.

Deductibles:

$100,000. All Perils excluding Wind/Hail 2% of TIV Wind/Hail Deductible 2% Named Storm subject to a minimum of $100,000 per occurrence $ 5,000. EDP/Audio/Visual $ 25,000. Boiler & Machinery $ 5,000. Contractor’s Equipment

Optional deductibles for wind/hail will be Considered.

Optional deductibles for All Other Perils will be considered.

Cancellation:

90 days notice of cancellation; 10 days for non-payment

BOILER

And

EQUIPMENT BREAKDOWN

BOILER & MACHINERY INSURANCE SPECIFICATIONS

- Comprehensive Coverage, Including Repair and Replacement (Blanket per

Exhibit B.)

- District also requires that the policy include the following coverage extensions:

- $1,000,000. Limit on Expediting Expenses

- $1,000,000. Limit on Water Damage

- $1,000,000. Limit of Ammonia Contamination

- $1,000,000. Limit on Hazardous Substance Cleanup

- $ 300,000. Limit on Extra Expense

- $ 250,000. Limit on Consequential Damage

- $1,000,000. Limit on Newly Acquired Locations

- $1,000,000. Limit on Service Interruption

- $ 250,000. Limit on Ordinance or Law

- Deductible: $25,000.00 Property Damage per occurrence Time Element - 24 Hours

INLAND MARINE

EDP EQUIPMENT (INCL AUDIO/VISUAL) FLOATER

The District desires coverage for the District’s EDP Equipment.

- All Risk, Including Replacement Cost

- $45,000,000.00 Blanket

- Unscheduled Locations: $100,000. Limit

- DEDUCTIBLE __$5,000.00______

CONTRACTOR’S EQUIPMENT SCHEDULE

The District desires coverage for the District’s Contractor’s Equipment.

- $881,622 Value

- DEDUCTIBLE __$5,000.00______

PROPOSAL SUMMARY SHEETS For:

I. PROPERTY

II. FLOOD

III. EARTHQUAKE

IV. BOILER AND EQUIPMENT BREAKDOWN

V. INLAND MARINE

COVERAGE QUOTED

I (We) are offering the following proposal (s) regarding the Property Program for Amarillo Independent School District.

(Please check only the ones for which you are submitting a proposal)

_____ Property

_____ Flood

_____ Earthquake

_____ Boiler and Equipment Breakdown

_____ Inland Marine

I (We) also certify that I (We) are authorized by the company or companies to offer this (these) proposals.

Agent (Company) Submitting Proposal

Authorized Signature

Agent’s (Company) Errors & Omissions Coverage

Insurance Carrier for Errors & Omissions

Insurance Carrier A.M. Best Rating

Date & Time

PROPERTY PROPOSAL SUMMARY

PROPERTY COVERAGE ANNUAL PREMIUM _________

CONTRACT PERIOD: ONE-YEAR ____

INSURANCE COMPANY _____________________________

Insurance Company Representative_____________________________

Signature of Authorized Representative __________________________

24-Hour Claims Service Yes _______ No ______

Claims Office and Location (s)

Insurance Company A. M. Best Rating (Current) ____________________

Is This Coverage Dependent On The Writing of Other Coverage

*Yes_______ No ______

*(If yes, please give details of conditions)

Cancellation Provision (90 Day)

Attach details of proposal with remarks and other information required in the instruction section. Also include additional options (if any) that change deductibles, limits, coverage, etc.

FLOOD PROPOSAL SUMMARY

FLOOD COVERAGE ANNUAL PREMIUM _________

INSURANCE COMPANY _____________________________

Insurance Company Representative_____________________________

Insurance Company A. M. Best Rating (Current) ____________________

Is This Coverage Dependent On The Writing of Other Coverage

EARTHQUAKE PROPOSAL SUMMARY

EARTHQUAKE COVERAGE ANNUAL PREMIUM _________

INSURANCE COMPANY _____________________________

Insurance Company Representative_____________________________

Insurance Company A. M. Best Rating (Current) ____________________

Is This Coverage Dependent On The Writing of Other Coverage

BOILER AND EQUIPMENT BREAKDOWN PROPOSAL SUMMARY

EQUIPMENT BREAKDOWN ANNUAL PREMIUM _________

INSURANCE COMPANY _____________________________

Insurance Company Representative_____________________________

Insurance Company A. M. Best Rating (Current) ____________________

Is This Coverage Dependent On The Writing of Other Coverage

INLAND MARINE PROPOSAL SUMMARY

INLAND MARINE ANNUAL PREMIUM _________

INSURANCE COMPANY _____________________________

Insurance Company Representative_____________________________

Insurance Company A. M. Best Rating (Current) ____________________

Is This Coverage Dependent On The Writing of Other Coverage

Exhibits

A. Named Insured Schedule

B. Property Schedule

C. Premium History

D. Loss Runs

Exhibit A

NAMED INSURED SCHEDULE

NAMED INSURED SCHEDULE

1) Amarillo Independent School District & Ector County Independent School District

2) Any commission, board, authority, administrative department or other similar unit operated by or under District jurisdiction.

3) “Employees”, student teachers, and authorized volunteers, but only for acts within the scope of their employment or as authorized by District.

Exhibit B

PROPERTY SCHEDULES

Exhibit C

PREMIUM HISTORY

AMARILLO ISD

PROPERTY PREMIUM HISTORY

2024-2025 VARIOUS $3,532,178.92

2023-2024 VARIOUS $3,895,984.59

2022-2023 VARIOUS $3,388,405.40

2021-2022 VARIOUS $2,663,818.00

2020-2021 VARIOUS $2,384,347.00

EQUIPMENT BREAKDOWN

2024-2025 TRAVELERS INSURANCE CO $32,762.00

2023-2024 XL INSURANCE AMERICA, INC $34,453.00

2022-2023 XL INSURANCE AMERICA, INC $30,386.00

2021-2022 XL INSURANCE AMERICA, INC $26,486.00

2020-2021 XL INSURANCE AMERICA, INC $24,679.00

In 2020, effective date was changed from 1/1/21 to 12/31/20.

2020-2024 Equipment Breakdown & Crime Premiums are Amarillo ISD only

ECTOR COUNTY ISD

PROPERTY PREMIUM HISTORY

2024-2025 VARIOUS $3,721,541.78

2023-2024 VARIOUS $4,017,560.66

2022-2023 VARIOUS $3,215,933.58

2021-2022 VARIOUS $2,516,956.00

2020-2021 VARIOUS $2,315,534.00

Exhibit D

LOSS RUNS PREPARED BY INSURANCE

COMPANIES