Consulting and Broker Services for City Property and Casualty Insurance

The City of Lubbock, Texas is issuing a Request for Proposal (RFP 26-19575-KM) for comprehensive insurance brokerage and risk management consulting services. The City seeks qualified and experienced insurance brokerage firms to serve as strategic advisors and intermediaries with insurance carriers. Key deliverables and responsibilities include representing the City in carrier negotiations, preparing insurance applications and supporting documentation, analyzing and evaluating carrier proposals, recommending economical insurance programs, providing due diligence marketing reports, executing contracts, presenting findings to executive management and City Council, conducting biannual claim reviews, and assisting with risk transfer analysis. The scope encompasses 14 insurance lines including municipal package excess liability, property insurance, inland marine, boiler and machinery, crime, airport liability, cyber liability, workers' compensation excess, and terrorism coverage. The contract term is one year with four optional one-year extensions, with coverage expected to begin April 1, 2027 or at the next renewal date. Proposals will be evaluated based on consultant/broker experience (30 points), service capability (30 points), financial capacity (10 points), and price (30 points). Critical deadlines include a pre-proposal meeting on April 16, 2026 at 10:00 A.M. available both in-person and via teleconference, written clarification requests due no later than five calendar days before the April 30, 2026 at 3:00 P.M. proposal closing date, and electronic submission through Bonfire or hard copy delivery to Marta Alvarez, Director of Purchasing and Contract Management.

No specific set-aside designations or restrictions on respondent types are identified in the RFP documentation provided. The City does not identify an incumbent contractor, indicating this is an open competitive procurement. Responding brokers must maintain specific insurance coverage throughout the contract term, including commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, commercial auto liability of $1,000,000 combined single limit, workers' compensation at statutory limits with employer's liability of $1,000,000, professional liability of $1,000,000/$2,000,000 aggregate, and cyber liability of $2,000,000 per claim. Pricing must be quoted net of commission, with prices guaranteed for six months following City approval and subject to adjustment thereafter based on Consumer Price Index or Product Price Index changes with documented justification and City discretion. The City does not guarantee any specific amount of compensation, volume, or minimum or maximum services and reserves the right to terminate the contract with 30 days written notice. No specific award value or budget range is disclosed in the RFP documentation.