35-Group 5-Treasury Services, Evaluation Criteria, GEN2131264P1.pdf

EVALUATION CRITERIA

Group 5: Treasury Services

Submit responses to all Evaluation Criteria. Vendors who fail to submit the information and/or documentation required by any Evaluation Criteria by the solicitation’s closing date and time—excluding Reference Forms—may receive no points (if applicable) for the corresponding Evaluation Criteria.

Refer to Instructions to Vendors, Section K, for additional information. Vendors should structure proposal to align in the order of the Evaluation Criteria.

Evaluation Criteria

1. Ability of Professional Personnel Maximum Points

A. Describe the qualifications, including all relevant licenses and certifications, and the related experience of the relationship manager, customer service representative, and all key personnel (Project Team) assigned to this engagement. Provide resumes for each

Project Team member highlighting their experience and qualifications specific to delivering treasury services.

B. Provide an organizational chart for the proposed Project Team, showing their roles and/or position titles, staff names, and lines of authority.

C. Include a concise overview of the Vendor’s organizational structure, the number of years the Vendor has provided treasury services, and the primary markets served, with emphasis on experience supporting government or institutional clients.

2. Project Approach Maximum Points

A. Provide Vendor’s approach and methodology to delivering the Treasury services as outlined in the Scope of Services. Describe the Vendor’s recommended services and all government account types available to the County, including interest bearing accounts, master accounts, subaccounts, and zero-balance accounts.

i. Describe Vendor’s approach for managing intraday overdrafts.

ii. List the Vendor’s available convertible foreign currencies.

iii. Indicate the Vendor’s banking presence within Broward County, including the total number of branches and a list of their respective locations.

B. Describe Vendor’s online banking platform for the processing of electronic payments, wires, Automated Clearing House files. Provide detailed information on security features and confirmation of the Bank’s ability to provide a two-person approval structure for wire transfers. Describe the Vendor’s sweep option capabilities and institutional money market fund offering. Provide samples of the following reports:

i. Screen shot/example of the main page of Bank’s online banking platform showing available functions (such as intraday balances, daily opening cash balances, and prior day activity).

ii. Sample copy of monthly statement and account analysis

C. Describe Vendor’s method used to calculate interest earned on deposited funds and the proposed earnings rate credit to offset Vendor fees.

D. Describe Vendor’s Disaster Recovery program including but not limited to: Vendor’s ability to meet the needs listed in Scope of Services, facilitate customer support, and timeline for cash order processing to fulfill County's emergency cash requirements.

E. Fraud Mitigation:

i. Describe the Vendor’s strategies, policies, operational controls, and security protocols used to detect, prevent, and respond to fraudulent activity. Include detailed information on password encryption standards, authentication methods

(such as multi-factor authentication), and any additional protective technologies.

ii. Identify the roles and responsibilities of personnel involved in monitoring, escalating and resolving fraud risks; and describe communication procedures for notifying the County of suspicious activity.

iv. Provide Vendor’s fraud-prevention and fraud-resolution success rates. Describe how success rate is measured, including but not limited to, percentage of fraudulent attempts detected before loss, percentage of cases resolved within service-level goals, false-positive rates, and any performance benchmarks used.

v. Outline compliance with applicable industry standards and regulatory requirements.

F. Transition/Implementation Plan:

Describe and provide Vendor’s transition and implementation plan for the requested services, including:

i. A detailed timeline for full implementation, testing requirements, file specifications and integration strategy

ii. Vendor’s personnel responsible for leading implementation

iii. Strategy and timeline for integration with the County’s Enterprise Resource

Planning system (ERP), Peoplesoft

iv. Education and training for County staff on Vendor’s online platform

3. Past Performance Maximum Points

A. List and describe Vendor’s experience in providing treasury services to public entities of similar size to Broward County over the past five years.

B. Include the Project Team’s specific past experience(s) within the last five years in managing deposits, transactions, reconciliations, and other treasury-related services.

C. Provide a minimum of three references for projects described. Refer to Vendor

Reference Verification Form and submit as instructed (with proposal) or within three business days after County’s request. Only provide references for non-Broward County

Board of County Commissioners’ contracts. For County contracts, the County will review performance evaluations database for previous or current contracts with the County.

The County considers references and performance evaluations in the evaluation of

Prime Vendor’s past performance.

D. Describe Vendor’s ability and experience integrating with Enterprise Resource Planning system, PeopleSoft. Include a list of other entities for which Vendor has completed

PeopleSoft integrations and typical implementation timeframes.

4. Bank Strength Maximum Points

Provide Vendor’s most recent long-term credit rating and outlook for Vendor’s financial institution from any two of the "Big Three" nationally recognized statistical rating organizations (Moody's, Standard and Poor’s, and Fitch). A maximum of ten (10) points with be awarded; only two (2) rating organizations can be selected; up to five (5) points per rating organization. Points will be awarded based upon the following tiers:

5. Functionality Checklist and Demonstrations Maximum Points

A. Provide completed responses on Functionality Checklist (Excel), indicating whether the proposed solution provides the functionality as stated in the Scope of Services, and whether any customization or configuration is required.

B. Provide a Demonstration of the solution in accordance with the Demonstration Script.

Refer to Instructions to Vendors, Section N Demonstrations for additional information.

6. Location Maximum Points

Refer to Location Certification and submit as instructed. Points shall be allocated as follows based on the Prime Vendor’s selection of one of the five options in the Location Certification

Form: Option 1 (0 points); Option 2 (5 points); Option 3 (3 points); Option 4 (points range from 0-5 depending on the composition of the joint venture); and Option 5 (0 points).

7. Pricing Maximum Points

Refer to Instructions to Vendors for additional instructions and the Pricing Worksheet in

BPRO and submit as instructed.

The total points awarded for lowest balance required to support monthly services, based on

Vendors’ proposed Earnings Credit Rate, will be determined by applying the following formula: (Lowest proposed required balance/Proposer’s lowest required balance) x 10 =

Score

The total points awarded for highest interest paid on access balances will be determined by applying the following formula: (Proposer’s proposed interest/Highest proposed interest) x

10 = Score

TOTAL POINTS 100

Form Date 9/23/25