30-Group 4-Third-Party Safekeeping Custodian, Evaluation Criteria, GEN2131264P1.pdf

EVALUATION CRITERIA

Group 4: Third-Party Custodian/Safekeeping Services

Submit responses to all Evaluation Criteria. Vendors who fail to submit the information and/or documentation required by any Evaluation Criteria by the solicitation’s closing date and time—excluding Reference Forms—may receive no points (if applicable) for the corresponding Evaluation Criteria.

Refer to Instructions to Vendors, Section K, for additional information. Vendors should structure proposal to align in the order of the Evaluation Criteria.

Evaluation Criteria

1. Ability of Professional Personnel Maximum Points

A. Describe the qualifications, including all relevant licenses and certifications, and the related experience of the relationship manager, customer service representative, and all key personnel (Project Team) assigned to this engagement. Provide resumes for each

Project Team member highlighting their experience and qualifications specific to delivering third-party custodian and safekeeping services.

B. Provide an organizational chart for the proposed Project Team, showing their roles and/or position titles, staff names, and lines of authority.

C. Include a concise overview of the Vendor’s organizational structure, the number of years the Vendor has provided third-party custodian and safekeeping services, and the primary markets served, with emphasis on experience supporting government or institutional clients.

2. Project Approach Maximum Points

A. Provide Vendor’s approach to delivering the third-party custodian/safekeeping services outlined in the Scope of Services.

i. Provide confirmation of Vendor’s ability to safekeep all approved securities in accordance with the County’s Investment Policy.

ii. Provide Vendor’s confirmation that all County assets will be held in accordance with Florida Statute, Section 218.415, including adherence to the “Prudent

Person Rule”, ensuring the safety of principal, liquidity of funds, and appropriate investment income as outlined in the statute.

B. Describe Vendor’s approach, system, and operational processes for the registration and custody of assets; settling purchases, sales, calls, interest payments, and maturities; and ensuring accuracy and timeliness in settlement activities.

C. Describe Vendor’s procedures, safeguards, and internal controls used to ensure that physical securities are properly registered, transferred, delivered, and held in good deliverable form.

D. Describe Vendor’s process for identifying, escalating, and providing notice of failed trades, include timeframes and communication protocols.

E. Describe Vendor’s process for verifying and remitting funds with the receipt, transfer, and payment of book entry securities.

F. Describe the frequency, methodology, and valuation sources used to mark the portfolio to market.

G. Describe Vendor’s policy and procedures for handling daylight overdrafts, including controls, risk, mitigation, and notification practices.

H. Describe Vendor’s online platform used for entering, monitoring, and reporting trades for settlement.

I. Describe Vendor’s process for identifying, escalating, and providing notice of failed trades, include timeframes and communication protocols.

J. Describe Vendor’s position and activity reporting including frequency and details provided. Submit samples of daily reporting and monthly statements.

K. Fraud Mitigation:

i. Describe the Vendor’s strategies, policies, operational controls, and security protocols used to detect, prevent, and respond to fraudulent activity. Include detailed information on password encryption standards, authentication methods

(such as multi-factor authentication), and any additional protective technologies.

ii. Identify the roles and responsibilities of personnel involved in monitoring, escalating and resolving fraud risks; and describe communication procedures for notifying the County of suspicious activity.

iii. Provide Vendor’s fraud-prevention and fraud-resolution success rates for third party custodian/safekeeping services. Describe how success rate is measured, including but not limited to, percentage of fraudulent attempts detected before loss, percentage of cases resolved within service-level goals, false-positive rates, and any performance benchmarks used.

iv. Outline Vendor’s compliance with all applicable industry standards, federal and state and regulatory requirements, and relevant cybersecurity or custodial control frameworks governing fraud mitigation within custodial and safekeeping services.

L. Transition/Implementation Plan:

Describe and provide Vendor’s transition and implementation plan for the requested services, including:

i. A detailed timeline for full implementation, testing requirements, file specifications and integration strategy

ii. Vendor’s personnel responsible for leading implementation

iii. Strategy and timeline for integration with the County’s Enterprise Resource

Planning (ERP) system, Peoplesoft

iv. Education and training for County staff on Vendor’s online platform

3. Past Performance Maximum Points

A. Describe Vendor’s experience in providing third-party custodian/safekeeping services to public entities of similar size to Broward County over the past five years.

B. Include the Project Team’s specific past experience(s) within the last five years in managing investment portfolios, including responsibilities related to receiving and holding securities, collecting and distributing investment income, and handling sales/maturity proceeds of investments.

C. Provide a minimum of three references for projects. Refer to Vendor Reference

Verification Form and submit as instructed (with proposal) or within three business days after County’s request. Only provide references for non-Broward County Board of

County Commissioners’ contracts. For County contracts, the County will review performance evaluations database for previous or current contracts with the County.

The County considers references and performance reviews in the evaluation of Vendor’s past performance.

D. Describe Vendor’s ability and experience integrating with Enterprise Resource Planning system, PeopleSoft. Include a list of other entities for which the Vendor has completed

PeopleSoft integrations and typical implementation timeframes.

4. Location Maximum Points

Refer to Location Certification and submit as instructed. Points shall be allocated as follows based on the Vendor’s selection of one of the five options in the Location Certification Form:

Option 1 (0 points); Option 2 (5 points); Option 3 (3 points); Option 4 (points range from 0-5 depending on the composition of the joint venture); and Option 5 (0 points).

5. Pricing Maximum Points

Refer to Instructions to Vendors for additional instructions and the Pricing Worksheet in

BPRO and submit as instructed.

Total points awarded for price for the Five-Year Initial Term will be determined by applying the following formula: (Lowest proposed price/Proposer’s price) x 20 = Price Score

TOTAL POINTS 100

Form Date 9/23/25