3-BPM007146 Offer and Acceptance.pdf

This is an Offer and Acceptance document for a material-only procurement conducted by the Arizona Department of Transportation (ADOT) on behalf of the City of Avondale, solicitation number BPM007146. The procurement focuses on acquiring CCTV cameras and cellular communications equipment for eight signalized intersections, including eight Axis Q6075-E 60 Hz network PTZ cameras with pole mounts and pendant kits, eight Cisco industrial 8-port switches with 5-year SmartNet warranties, power supplies, DIN rail mount kits, and sixteen Equal Optics industrial temperature SFP+ transceivers with fiber patch cables. All offers were required to be submitted electronically through the Arizona Procurement Portal (APP) by September 25, 2025, and must remain open for 120 days from the submission date. The contract is fixed-price with a twelve-month term and potential extensions up to twenty-four months. All delivered items must be sent to the Avondale Municipal Operations Service Center, with contractors required to provide compliance certificates and notify the city seven days prior to delivery.

The procurement specifies brand-name products from Axis, Cisco, and Equal Optics, with evaluation criteria focusing on offeror responsibility and responsiveness, including past contract performance, legal qualifications, financial resources, and compliance with immigration laws. Bidders must register in the Arizona Unified Transportation Registration and Certification System (AZ UTRACS) and provide tax identification numbers while declaring any offshore services. No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned. The state reserves the right to make multiple awards or award contracts by individual line items, with the lowest responsible and responsive offeror being selected. No incumbent vendors are identified, and the solicitation does not explicitly state a total contract value or specific budget range. The City of Avondale is responsible for installation of the equipment. All submitted offers become public records and will be retained by the state for six years.