3-ADOT Confidentiality Signed.pdf

This is a confidentiality agreement document related to a material procurement conducted by the Arizona Department of Transportation (ADOT) on behalf of the City of Avondale. The procurement (solicitation number BPM007146) addresses the acquisition of CCTV cameras and cellular communications equipment for eight signalized intersections. The specific items required include eight Axis Q6075-E 60 Hz network PTZ cameras with pole mounts and pendant kits, eight Cisco industrial 8-port switches with 5-year SmartNet warranties, power supplies, DIN rail mount kits, and sixteen Equal Optics industrial temperature SFP+ transceivers with fiber patch cables. All offers must be submitted electronically through the Arizona Procurement Portal (APP) by September 25, 2025, and must remain open for 120 days from the submission date. The contract is structured as a fixed-price procurement with an initial term of twelve months and potential extensions up to twenty-four months. All equipment must be delivered to the Avondale Municipal Operations Service Center with seven days' notice prior to delivery.

This is a brand-name specific, material-only contract with no explicit total contract value stated in available documentation. Evaluation will prioritize offeror responsibility and responsiveness, including past contract performance, legal qualifications, financial resources, and compliance with immigration laws and federal regulations. No set-aside designations for disadvantaged enterprises have been identified. Contractors must register in the Arizona Unified Transportation Registration and Certification System (AZ UTRACS) and provide tax identification numbers. The state reserves the right to make multiple awards or award contracts by individual line items to the lowest responsible and responsive offeror. All submitted offers become public records retained by the state for six years. The City of Avondale retains responsibility for installation of equipment, with this contract addressing materials only.