3-Sample_Confirmation_Email__6_.pdf

This document is a confirmation email template from the Arizona Department of Transportation (ADOT) Business Engagement and Compliance Office related to a material-only procurement for the City of Avondale (Solicitation BPM007146) for CCTV cameras and cellular communications equipment. The procurement requires eight Axis Q6075-E 60 Hz network PTZ cameras with pole mounts and pendant kits, eight Cisco industrial 8-port switches with 5-year SmartNet warranties, power supplies, DIN rail mount kits, and sixteen Equal Optics industrial temperature SFP+ transceivers with fiber patch cables for eight signalized intersections. All offers must be submitted electronically through the Arizona Procurement Portal (APP) by September 25, 2025, and must remain open for 120 days from submission. The contract is fixed-price with a twelve-month term and potential extensions up to twenty-four months. All delivered items must be directed to the Avondale Municipal Operations Service Center, with contractors required to provide compliance certificates and notify the city seven days prior to delivery.

This is a brand-name specific procurement with no identified incumbent vendors or set-aside designations for disadvantaged enterprises. Contractors must register in the Arizona Unified Transportation Registration and Certification System (AZ UTRACS) and complete all required information in the APP Questionnaire and Item tabs, including tax identification numbers and declarations regarding offshore services and federal immigration law compliance. Evaluation will prioritize offeror responsibility and responsiveness, including past contract performance, legal qualifications, and financial resources. The state reserves the right to make multiple awards or award contracts by individual line items, selecting the lowest responsible and responsive offeror. No specific total contract value or budget range is stated, though the equipment list indicates a significant technology investment. All submitted offers become public records retained by the state for six years, and the City of Avondale is responsible for installation of the equipment.