3-ADOT Lobbying Signed.pdf

This is a material procurement document for the Arizona Department of Transportation (ADOT) acting on behalf of the City of Avondale, solicitation number BPM007146, for CCTV cameras and cellular communications equipment. The procurement specifies eight Axis Q6075-E 60 Hz network PTZ cameras with pole mounts and pendant kits, eight Cisco industrial 8-port switches with 5-year SmartNet warranties, power supplies, DIN rail mount kits, and sixteen Equal Optics industrial temperature SFP+ transceivers with fiber patch cables for eight signalized intersections. All offers must be submitted electronically through the Arizona Procurement Portal (APP) with a deadline of September 25, 2025, and offers must remain open for 120 days from submission. The contract is fixed-price for twelve months with potential extensions up to twenty-four months. All equipment must be delivered to the Avondale Municipal Operations Service Center, with contractors required to notify the city seven days prior to delivery and provide compliance certificates. The City of Avondale will be responsible for installation of all equipment.

This is a brand-name specific procurement requiring Axis, Cisco, and Equal Optics products, with no identified incumbent vendors or specific set-aside designations for disadvantaged enterprises. Evaluation will focus on offeror responsibility and responsiveness, including past contract performance, legal qualifications, financial resources, and compliance with immigration laws. Bidders must register in the Arizona Unified Transportation Registration and Certification System (AZ UTRACS), provide tax identification numbers, declare any offshore services, and comply with federal immigration regulations. The state reserves the right to make multiple awards or award contracts by individual line items, with selection based on the lowest responsible and responsive offeror. No total contract value or specific budget range is explicitly stated in the procurement documents, though the equipment list indicates a significant technology investment. All submitted offers will become public records retained by the state for six years.