3-Offer Acceptance Signed.pdf

This is an Offer Acceptance document for a material procurement conducted by the Arizona Department of Transportation (ADOT) on behalf of the City of Avondale under solicitation number BPM007146. The procurement encompasses CCTV cameras and cellular communications equipment for eight signalized intersections, specifically including eight Axis Q6075-E 60 Hz network PTZ cameras with pole mounts and pendant kits, Cisco industrial 8-port switches with 5-year SmartNet warranties, power supplies, DIN rail mount kits, and sixteen Equal Optics industrial temperature SFP+ transceivers with fiber patch cables. All offers were required to be submitted electronically through the Arizona Procurement Portal by September 25, 2025, with submissions remaining open for 120 days from the submission date. The contract is structured as a fixed-price agreement with a twelve-month initial term and potential extensions up to twenty-four months total. All equipment must be delivered to the Avondale Municipal Operations Service Center, with contractors required to provide compliance certificates and notify the city seven days prior to delivery.

This is a brand-name specific, material-only procurement with no installation services included, as the City of Avondale will be responsible for equipment installation. Evaluation criteria focus on offeror responsibility and responsiveness, including past contract performance, legal qualifications, financial resources, and compliance with immigration laws. Contractors must register in the Arizona Unified Transportation Registration and Certification System (AZ UTRACS) and complete all required information in the APP Questionnaire and Item tabs, including tax identification numbers and declarations regarding offshore services. The state reserves the right to make multiple awards or award contracts by individual line items, with selection based on the lowest responsible and responsive offeror. No specific contract value or budget range is stated in the procurement documents, and no set-aside designations for disadvantaged enterprises are identified. All submitted offers become public records retained by the state for six years.