3-AZ UTRACS Sample Email.docx

This is a procurement document related to a material-only contract solicitation issued by the Arizona Department of Transportation (ADOT) on behalf of the City of Avondale for CCTV cameras and cellular communications equipment. The solicitation (BPM007146) requires eight Axis Q6075-E 60 Hz network PTZ cameras with pole mounts, pendant kits, Cisco industrial 8-port switches with 5-year SmartNet warranties, power supplies, DIN rail mount kits, and sixteen Equal Optics industrial temperature SFP+ transceivers with fiber patch cables for eight signalized intersections. All offers must be submitted electronically through the Arizona Procurement Portal (APP) by September 25, 2025, and must remain open for 120 days from the submission date. The contract is structured as a fixed-price agreement with an initial twelve-month term and potential extensions up to twenty-four months. All equipment must be delivered to the Avondale Municipal Operations Service Center with seven days' prior notice to the city, and contractors must provide compliance certificates.

This is a brand-name specific procurement requiring Axis, Cisco, and Equal Optics products, with the City of Avondale responsible for installation. Evaluation will focus on offeror responsibility and responsiveness, including past contract performance, legal qualifications, financial resources, and compliance with immigration laws. Potential bidders must register in the Arizona Unified Transportation Registration and Certification System (AZ UTRACS), provide tax identification numbers, declare any offshore services, and comply with federal immigration regulations. No specific contract value or budget range is stated in the solicitation, and no incumbent vendors are identified. No set-aside designations or restrictions for disadvantaged enterprises are mentioned. The state reserves the right to make multiple awards or award contracts by individual line items to the lowest responsible and responsive offeror. All submitted offers will become public records retained by the state for six years.