3-Exceptions.docx

This is an exceptions document for a material procurement conducted by the Arizona Department of Transportation on behalf of the City of Avondale for CCTV cameras and cellular communications equipment. The procurement, solicitation number BPM007146, involves the acquisition of eight Axis Q6075-E 60 Hz network PTZ cameras with pole mounts, pendant kits, Cisco industrial 8-port switches with 5-year SmartNet warranties, power supplies, DIN rail mount kits, and sixteen Equal Optics industrial temperature SFP+ transceivers with fiber patch cables for eight signalized intersections. The contract is fixed-price with a twelve-month initial term and potential extensions up to twenty-four months. Offers are due by September 25, 2025, and must remain valid for 120 days from submission. All equipment must be delivered to the Avondale Municipal Operations Service Center, with contractors required to provide compliance certificates and notify the city seven days prior to delivery.

The exceptions document specifies that all items are subject to availability from Cisco and associated providers. In the event of supply chain delays beyond the contractor's control, the contractor commits to obtaining items as quickly as possible. No specific contract value or budget range is stated in the documentation. The procurement is brand-name specific, requiring Axis, Cisco, and Equal Optics products, and evaluation will focus on offeror responsibility and responsiveness, including past contract performance, legal qualifications, and financial resources. Contractors must register in the Arizona Unified Transportation Registration and Certification System and submit offers electronically through the Arizona Procurement Portal. The state reserves the right to make multiple awards or award by individual line items to the lowest responsible and responsive offeror.