Cloud Based Shipping and Mailing System
General. This is a SOURCES SOUGHT and is for informational/market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2.
1. Contract Information. The U.S. Property and Fiscal Office, Procurement and contracting department of Oregon (USPFO-PC) plans to solicit a service contract for ground unit Postal Service Solution, which would include the ability to generate shipping labels using a cloud based solution and digital scales at 50+ locations in Oregon. The proposed project is anticipated to be a competitive, firm-fixed price (FFP) contract. Responses to this Sources Sought announcement will be used by the Government to make, if appropriate, a small business set-aside acquisition strategy decision.
2. Acquisition Strategy Determination/Rule of Two. This Sources Sought is to gain knowledge of the interest, capabilities, and qualifications of the small business members of industry under NAICS 561431, to include: Small Business, Small Disadvantaged Businesses (SDB) to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), Woman owned (WOSB) to include Economically Disadvantaged Woman Owed (EDWOSB). and Service-Disabled Veteran-Owned Small business (SDVOSB). Firms from these socioeconomic categories are highly encouraged to respond.
3. Minimum Technically Acceptable Contractor Expertise Criteria:
The Contractor must demonstrate through product lists or previous work history they possess experience and capability of providing a cloud based postage label platform, technical support, and training personnel to train users for multiple site locations.
Note: The Government will consider the relevant past experience and past performance of key individuals and predecessor companies in evaluating the company's past experience and past performance factors.
North American Industrial Classification Code (NAICS): 561431, Parcel mailing services combined with one or more other office support services, private
The size standard: $16.5M
Standard Industrial Classification Code: 7389, Business Services, Not Elsewhere Classified
Project Description. The Oregon Army National Guard has a requirement for cloud based shipping and mailing Solution for 100+ users and 50+ sites.
Cloud based solution is required to meet administrative requirements of the ORANG. Software solution must allow site addresses to be pre-loaded into solution and perfected within USPS standards.
Total software solution will display the lowest available rates to use based upon the organization’s administrative security policies and organization standard operating procedures. Capable of comparing and calculating postage for letters, flats, and USPS parcels shipping prices. Must have the ability to print to thermal shipping label printers and/or postage with standard laser printers and ship packages within a set of administrator customizable policies and limits to all locations/accounts.
Meeting the following Criteria:
Supports three user logons per site location and no more than 5 program administrator accounts
The administrative policies need to allow for setting max number of items and maximum cost amount of each package shipped. Locations that need to exceed the policy limits need to be able to send request to administrators in a timely fashion in order to request an exception to policies.
Consolidated recipient address repository for all items shipped that is accessible to all users, and the ability to perfect and print address labels that qualify for USPS discounts for presorting and commercial based pricing schemes.
Vendor will ensure that software is capable of functioning within at least the last two major revisions of the latest Internet Explorer, Firefox, and Chrome internet browsers currently in the market place.
Vendor will ensure that software is capable of functioning within at least the last two major revisions of the latest version of any required internet browser plug-in services (i.e. Java, Adobe Flash, etc.).
Vendor will incorporate technical support during Pacific Standard Time (PST) business hours into the program if not a typical inclusion to the offered services.
Response times for technical assistance should be no more than 15 minutes from placing a call
Contract duration is a one year service contract plus option years.
Submission Instructions. Responses to this Sources Sought notice must be submitted electronically (via email) to Joshua D. Fellwock, Contract Specialist, at Joshua.d.fellwock.civ@mail.mil
Email MUST include SUBJECT: ORANG Cloud Based Postal Solution. All responses MUST be received by 2:00 pm Pacific Standard Time Monday, February 01, 2021 to be considered. ANY RESPONSES RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL NOT BE CONSIDERED.
All successfully submitted responses will receive an acknowledgement by return email.
A Firm's response to this Sources Sought shall be limited to five (5) pages and shall include the following information:
Firm's name, address, point of contact, phone number, e-mail address, CAGE and DUNS number
Firm's small business/socioeconomic category or categories: Small Business, Small Disadvantaged to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), and Service-Disabled Veteran-Owned Small business (SDVOSB). Please list all that apply, including Woman owned (WOSB) to include Economically Disadvantaged Woman Owed (EDWOSB).
Provide relevant information on the Firm's experience/Capabilities as it pertains to the proposed work outlined in the Project Description.
The Government may verify available information in CPARS or PPIRS.
Disclaimer and Important Notes. This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted. After a review of the responses a solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.
All interested firm
General. This is a SOURCES SOUGHT and is for informational/market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2.
1. Contract Information. The U.S. Property and Fiscal Office, Procurement and contracting department of Oregon (USPFO-PC) plans to solicit a service contract for ground unit Postal Service Solution, which would include the ability to generate shipping labels using a cloud based solution and digital scales at 50+ locations in Oregon. The proposed project is anticipated to be a competitive, firm-fixed price (FFP) contract. Responses to this Sources Sought announcement will be used by the Government to make, if appropriate, a small business set-aside acquisition strategy decision.
2. Acquisition Strategy Determination/Rule of Two. This Sources Sought is to gain knowledge of the interest, capabilities, and qualifications of the small business members of industry under NAICS 561431, to include: Small Business, Small Disadvantaged Businesses (SDB) to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), Woman owned (WOSB) to include Economically Disadvantaged Woman Owed (EDWOSB). and Service-Disabled Veteran-Owned Small business (SDVOSB). Firms from these socioeconomic categories are highly encouraged to respond.
3. Minimum Technically Acceptable Contractor Expertise Criteria:
The Contractor must demonstrate through product lists or previous work history they possess experience and capability of providing a cloud based postage label platform, technical support, and training personnel to train users for multiple site locations.
Note: The Government will consider the relevant past experience and past performance of key individuals and predecessor companies in evaluating the company's past experience and past performance factors.
North American Industrial Classification Code (NAICS): 561431, Parcel mailing services combined with one or more other office support services, private
The size standard: $16.5M
Standard Industrial Classification Code: 7389, Business Services, Not Elsewhere Classified
Project Description. The Oregon Army National Guard has a requirement for cloud based shipping and mailing Solution for 100+ users and 50+ sites.
Cloud based solution is required to meet administrative requirements of the ORANG. Software solution must allow site addresses to be pre-loaded into solution and perfected within USPS standards.
Total software solution will display the lowest available rates to use based upon the organization’s administrative security policies and organization standard operating procedures. Capable of comparing and calculating postage for letters, flats, and USPS parcels shipping prices. Must have the ability to print to thermal shipping label printers and/or postage with standard laser printers and ship packages within a set of administrator customizable policies and limits to all locations/accounts.
Meeting the following Criteria:
Supports three user logons per site location and no more than 5 program administrator accounts
The administrative policies need to allow for setting max number of items and maximum cost amount of each package shipped. Locations that need to exceed the policy limits need to be able to send request to administrators in a timely fashion in order to request an exception to policies.
Consolidated recipient address repository for all items shipped that is accessible to all users, and the ability to perfect and print address labels that qualify for USPS discounts for presorting and commercial based pricing schemes.
Vendor will ensure that software is capable of functioning within at least the last two major revisions of the latest Internet Explorer, Firefox, and Chrome internet browsers currently in the market place.
Vendor will ensure that software is capable of functioning within at least the last two major revisions of the latest version of any required internet browser plug-in services (i.e. Java, Adobe Flash, etc.).
Vendor will incorporate technical support during Pacific Standard Time (PST) business hours into the program if not a typical inclusion to the offered services.
Response times for technical assistance should be no more than 15 minutes from placing a call
Contract duration is a one year service contract plus option years.
Submission Instructions. Responses to this Sources Sought notice must be submitted electronically (via email) to Joshua D. Fellwock, Contract Specialist, at Joshua.d.fellwock.civ@mail.mil
Email MUST include SUBJECT: ORANG Cloud Based Postal Solution. All responses MUST be received by 2:00 pm Pacific Standard Time Monday, February 01, 2021 to be considered. ANY RESPONSES RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL NOT BE CONSIDERED.
All successfully submitted responses will receive an acknowledgement by return email.
A Firm's response to this Sources Sought shall be limited to five (5) pages and shall include the following information:
Firm's name, address, point of contact, phone number, e-mail address, CAGE and DUNS number
Firm's small business/socioeconomic category or categories: Small Business, Small Disadvantaged to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), and Service-Disabled Veteran-Owned Small business (SDVOSB). Please list all that apply, including Woman owned (WOSB) to include Economically Disadvantaged Woman Owed (EDWOSB).
Provide relevant information on the Firm's experience/Capabilities as it pertains to the proposed work outlined in the Project Description.
The Government may verify available information in CPARS or PPIRS.
Disclaimer and Important Notes. This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted. After a review of the responses a solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.
All interested firms must be registered in the System for Award Management (SAM) at https://www.sam.gov and remain current for the duration of the contract to be eligible for award of a Government contract.
Point of Contact for small business questions or assistance is the Portland District Deputy for Small Business, Yuri at yuri.dyson@sba.gov.
s must be registered in the System for Award Management (SAM) at https://www.sam.gov and remain current for the duration of the contract to be eligible for award of a Government contract.
Point of Contact for small business questions or assistance is the Portland District Deputy for Small Business, Yuri at yuri.dyson@sba.gov.
11578584 Department of the Army Oregon Army National Guard
1/19/21, 1:13 PM Mail Services for the Office of Surface Mining
Added: Aug 03, 2009 11:19 am
Mail Services for the Office of Surface Mining, Denver, COCombined Synopsis/SolicitationThis is a re-solicitation replacing S09PS00040 which closed on 4/30/2009.
Department of the InteriorOffice of Surface Mining1999 Broadway, Suite 3450Denver, CO 80202
All questions or inquiries regarding this solicitation are to be directed to the named Contract Specialist, Dawn Trudeau at 303-293-5059. Facsimile quotations are acceptable and may be forwarded to 303-293-5032, attention Dawn Trudeau. Electronic submission may be sent to dtrudeau@osmre.gov .
Opening date: August 3, 2009Closing date: August 18, 2009 (Quotes must remain effective 30 days after the close of solicitation)
This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. All commercial provisions and FAR clauses referenced in this solicitation are available in full text at the following website location: http://www.arnet.gov/far/.
Only those Offerors who can meet all the requirements specified herein will be considered. Award will be made to the best price most compatible vendor meeting all criteria in the specifications.
This acquisition is 100% set-aside for small business. In the event that adequate small business quotes are not received, the set-aside will be dissolved and become unrestricted. 52.219-8, Utilization of Small Business Concerns (May 2004)(15 U.S.C. 637(d)(2) and (3)).
Please Note: All vendors submitting a quote shall have a valid Vendor Cage Code, Dun & Bradstreet Number (DUNS) or the ability to get one, and MUST be actively registered in the Central Contractor Registration (CCR) Registration website: http://www.ccr.gov , before the contract will be awarded. The North American Industry Classification System (NAICS) code is 561431. The small business size standard in millions of dollars is $7.0.
This contract will be awarded as a firm-fixed-price contract with 4 option years. Contract will begin October 1, 2009, ending September 30, 2010, unless option years are exercised.
STATEMENT of WORK
Objectives: Mail services for the US Department of Interior, Office of Surface Mining Reclamation and Enforcement, Western Regional Coordinating Center, Denver, CO (OSM-WRCC). Located at 1999 Broadway, Suite 3410, Denver, CO 80202. Services to include mail pick-up from location, meter postage, deliver mail to the US Post Office, and transport mail from the US Post Office to 1999 Broadway.This will be a firm fixed price for labor pick-up and delivery each month. All postage will be reimbursed at the current postage price.This will be for USPS only express mail will be handled from a different vendor source.Background: There are only mail box slots located at 1999 Broadway and the US mail service will only pick-up mail that fits or is contained in the mail slots. We do not have a postage metering machine or an employee that can be assigned this duty and will need to use an outside source/vendor.Scope of Work: DOI-OSM will need to have outgoing mail picked up, weighed metered and delivered to the US Post Office. DOI-OSM will need incoming mail delivered from the US Post Office to 1999 Broadway, Suite 3410, Technical Library. Outgoing mail pieces will vary with no more than 1000 per month and will be picked up from 1999 Broadway, Suite 3410. Incoming mail pieces will vary with no more than 1000 pieces per month.OSM Supplied Resources: Return address labels, mailing labels, central mail placement location, US Post Office box, located at 951 20th Street, Denver, CO 80202.Deliverables and Schedules: Contractor must provide labor, equipment and supplies to cover metering, sorting & mailing to include bar coding if necessary. Standard outgoing mail will have the correct postage. Vendor will mechanically and manually process mail items to comply with USPS weight, size, and rate standards 99 percent of the time. Services shall be rendered Monday Friday (on a daily basis) excluding Federal Holidays outgoing mail is picked-up, weighed and metered then delivered to US Post Office, hours Monday Friday 7:00 am to 7:00 pm. Incoming mail is picked-up from the US Post Office and delivered by 10:00AM to 1999 Broadway, Suite 3420, Denver, CO 80202..Billing will be charged monthly by providing an invoice to the Division of Financial Management for the Office of Surface Mining, United State Department of the Interior, Office of Surface mining Reclamation & Enforcement, Division of Financial Management, PO Box 25065, Room 1501, Denver Federal Center, Building 25, Denver, CO 80225-0065.
Contract Clauses:52.202-1 DEFINITIONS (JULY 2004)(a) When a solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulation(FAR), the word or term has the same meaning as the definition in FAR 2.101 in effect at the time the solicitation was issued, unless(1) The solicitation, or amended solicitation, provides a different definition;(2) The contracting parties agree to a different definition;(3) The part, subpart, or section of the FAR where the provision or clause is prescribed provides a different meaning; or(4) The word or term is defined in FAR Part 31, for use in the cost principles and procedures.(b) The FAR Index is a guide to words and terms the FAR defines and shows where each definition is located. The FAR Index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix. (End of clause)
52.203-5 COVENANT AGAINST CONTINGENT FEES (APR 1984)(a) The Contractor warrants that no person or agency has been employed or retained to solicit or obtain this contract upon an agreement or understanding for a contingent fee, except a bona fide employee or agency. For breach or violation of this warranty, the Government shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount of the contingent fee.(b) Bona fide agency, as used in this clause, means an established commercial or selling agency, maintained by a contractor for the purpose of securing business, that neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds itself out as being able to obtain any Government contract or contracts through improper influence. Bona fide employee, as used in this clause, means a person, employed by a contractor and subject to the contractors supervision and control as to time, place, and manner of performance, who neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds out as being able to obtain any Government contract or contracts through improper influence. Contingent fee, as used in this clause, means any commission, percentage, brokerage, or other fee that is contingent upon the success that a person or concern has in securing a Government contract. Improper influence, as used in this clause, means any influence that induces or tends to induce a Government employee or officer to give consideration or to act regarding a Government contract on any basis other than the merits of the matter. (End of clause)
52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (SEPT 2006)(a) Except as provided in (b) of this clause, the Contractor shall not enter into any agreement with an actual or prospective subcontractor, nor otherwise act in any manner, which has or may have the effect of restricting sales by such subcontractors directly to the Government of any item or process (includingcomputer software) made or furnished by the subcontractor under this contract or under any follow-on production contract.(a) The prohibition in (b) of this clause does not preclude the Contractor from asserting rights that are otherwise authorizedby law or regulation. (c) The Contractor agrees to incorporate the substance of this clause, including this paragraph (c), in all subcontracts under this contract which exceed the simplified acquisition threshold. (End of clause)
52.203-7 ANTI-KICKBACK PROCEDURES (JUL 1995)(a) Definitions. Kickback, as used in this clause, means any money, fee, commission, credit, gift, gratuity, thing of value, or compensation of any kind which is provided, directly or indirectly, to any prime Contractor, prime Contractor employee, subcontractor, or subcontractor employee for the purpose of improperly obtaining or rewarding favorable treatment in connection with a prime contract or in connection with a subcontract relating to a prime contract.FAC 2005-13 SEPTEMBER 28, 2006SUBPART 52.2TEXT OF PROVISIONS AND CLAUSES 52.203-8 Person, as used in this clause, means a corporation, partnership, business association of any kind, rust, joint-stock company, or individual. Prime contract, as used in this clause, means a contract or contractual action entered into by the United States for the purpose of obtaining supplies, materials, equipment, or services of any kind.Prime Contractor as used in this clause, means a person who has entered into a prime contract with the United States.Prime Contractor employee, as used in this clause, means any officer, partner, employee, or agent of a prime Contractor.Subcontract, as used in this clause, means a contract or contractual action entered into by a prime Contractor or subcontractor for the purpose of obtaining supplies, materials, equipment, or services of any kind under a prime contract.Subcontractor, as used in this clause, (1) means any person, other than the prime Contractor, who offers to furnish or furnishes any supplies, materials, equipment, or services of any kind under a prime contract or a subcontract entered into in connection with such prime contract, and (2) includes anyperson who offers to furnish or furnishes general supplies to the prime Contractor or a higher tier subcontractor.Subcontractor employee, as used in this clause, means any officer, partner, employee, or agent of a subcontractor.(b) The Anti-Kickback Act of 1986 (41 U.S.C. 51-58) (the Act), prohibits any person from(1) Providing or attempting to provide or offering to provide any kickback;(2) Soliciting, accepting, or attempting to accept any kickback; or(3) Including, directly or indirectly, the amount of any kickback in the contract price charged by a prime Contractor to the United States or in the contract price charged by a subcontractor to a prime Contractor or higher tier subcontractor.(c)(1) The Contractor shall have in place and follow reasonable procedures designed to prevent and detect possible violations described in paragraph (b) of this clause in its own operations and direct business relationships.(2) When the Contractor has reasonable grounds to believe that a violation described in paragraph (b) of this clause may have occurred, the Contractor shall promptly report in writing the possible violation. Such reports shall be made to the inspector general of the contracting agency, the head of the contracting agency if the agency does not have an inspector general, or the Department of Justice.(3) The Contractor shall cooperate fully with any Federal agency investigating a possible violation described in paragraph (b) of this clause.(4) The Contracting Officer may (i) offset the amount of the kickback against any monies owed by the United States under the prime contract and/or (ii) direct that the Prime Contractor withhold from sums owed a subcontractor under the prime contract the amount of the kickback. The Contracting Officer may order that monies withheld under subdivision (c)(4)(ii) of this clause be paid over to the Government unless the Government has already offset those monies under subdivision (c)(4)(i) of this clause. In either case, the Prime Contractor shall notify the Contracting Officer when the monies are withheld.(5) The Contractor agrees to incorporate the substance of this clause, including paragraph (c)(5) but excepting paragraph (c)(1), in all subcontracts under this contract which exceed $100,000. (End of clause)
Offerors/Bidders/Quoters must review and comply with the FAR Provisions or Clauses which apply to this solicitation. This information is available on the Internet at http://www.arnet.gov/far. The following clauses or provisions are specifically referenced and are required in the response to this solicitation: 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS; 52.212-2, EVALUATION-COMMERCIAL ITEMS - Evaluation factors include price and past performance. 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS, a completed copy of the provision at 52.213-3 must be submitted with the bid / offer; 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS applies to this acquisition; 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMERCIAL ITEMS, applies to this acquisition including 52222-3 Convict Labor, 52.225-13 Restrictions on Certain Foreign Purchases, and 52.233-3 Protests after award; and, the following paragraph (b) clauses added: 52.222-21 Prohibition of Segregated Facilities (Feb 1999), 52.222-26 Equal Opportunity (E.O. 11246), 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.225-3 Buy American Act-North American Free Trade Agreement-Israeli Trade Act-Balance of Payments Program with alternate 1; 52.232-33 Payment by Electronic funds Transfer - Central Contractor Registration.
Place of Performance:US Post Office951 20th Street, Denver, CO 80202303-296-4692AndOffice of Surface Mining1999 Broadway, Suite 3410Denver, CO 80202
Address for Correspondence:DOI Office of Surface MiningAttn: Dawn Trudeau, Contracting OfficerPO Box 46667Denver, CO 800201
Invoicing Instructions: (Please mail all invoices to the following address, attention Michelle Dunahue.)United States Department of the InteriorOffice of Surface Mining Reclamation & EnforcementDivision of Financial ManagementPO Box 25065, Room 1501Denver Federal Center, Building 25Denver, CO 80225-0065
END OF COMBINED SYNOPSIS SOLICITATION.
S09PS00169 Department of the Interior Office of Surface Mining Reclamation and Enforcement
8/3/09, 11:19 AM