SAVAHCS Postal Services

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 22, is soliciting proposals for mail processing and presort services for the Southern Arizona Veterans Affairs Health Care Systems (SAVAHCS) facility in Tucson, Arizona. The contractor must provide daily mail pickup from two locations (Building 14 by 3:00 PM and Building 57 by 3:30 PM, Monday through Friday excluding federal holidays), metering and presorting of USPS mail with 24-hour processing timelines, and processing of mass mailing projects according to tiered delivery windows based on volume (1-5,000 pieces within two working days; 5,001-10,000 within three working days; 10,001 or more within four working days). Key requirements include furnishing up to nine metered mail machines for Community-Based Outpatient Clinics, providing daily mail reports with detailed cost breakdowns, maintaining 100 percent automation compatibility for first-class mail, and ensuring HIPAA compliance. The contractor must carry workers' compensation and general liability insurance of $500,000 per occurrence and comply with service contract labor standards. The original proposal deadline of February 17, 2026 at 11:00 AM MDT was extended to February 24, 2026 at 11:00 AM MDT, with the most recent amendment extending it to February 26, 2026 at 11:00 AM MST; questions were due by February 6, 2026 at 11:00 AM MDT.

This solicitation is a 100 percent set-aside for Service-Disabled Veteran-Owned Small Businesses. The contract period runs from April 1, 2026 through September 30, 2026, with four one-year option periods extending through September 30, 2030. The estimated weekly outgoing mail volume will not exceed 4,100 pieces total for SAVAHCS and its Community-Based Outpatient Clinics across multiple locations including Safford, Casa Grande, Sierra Vista, and Yuma. All contractor personnel must undergo FBI National Criminal History Fingerprint Checks and favorable low-level security background investigations at the contractor's expense, with investigations to be completed within 40 days of contract award. The place of performance is Tucson, Arizona 85723, with travel required to support the satellite clinic locations. A single award is anticipated, with monthly invoicing in arrears through the Tungsten Network electronic system.