Office Paper Products: Envelopes, Copy Paper, Etc.

The City of St. Petersburg, Florida (Pinellas County) is soliciting sealed bids from qualified vendors to supply and deliver office paper products on an as-needed basis under a multi-year agreement (IFB-26-172). The procured items include nine line items encompassing various envelope types (utility bill envelopes in sizes #9 and #10, with and without windows) and copy paper products (virgin bond paper in multiple sizes and weights, laser printer paper, and specialty papers with micro-perforation and three-hole drilling features). Estimated annual quantities range from 1 case of legal-size paper to 5,000 cases of copy paper, with all supplies to be stocked at the City's Consolidated Warehouse and distributed to City Departments on an as-needed basis. Vendors must demonstrate a minimum of one year of experience providing office paper products, possess the ability to obtain required insurance coverage (minimum $1,000,000 per occurrence commercial general liability, $2,000,000 aggregate, and $1,000,000 commercial automobile liability), and be registered with the Florida Department of State Division of Corporations with a dedicated account manager available during business hours. The contract will be awarded to a single vendor with an initial three-year term, with the City reserving the right to renew for two additional one-year periods under mutually agreed terms. Vendors must submit product samples for four specified items within 48 business hours after the solicitation closes on April 28, 2026, at 3:00 p.m.; the deadline for submitting written questions is April 14, 2026, with responses due by April 28, 2026. All deliverables must be submitted electronically through the OpenGov Procurement website, with delivery to the Consolidated Warehouse required within seven business days of purchase order receipt, and custom-printed items requiring delivery within seven business days of final artwork approval.

The City requires compliance with Business Enterprise participation goals, with prime contractors obligated to either use certified Small Business Enterprise (SBE), Minority Business Enterprise (MBE), or Women Business Enterprise (WBE) subcontractors or submit detailed Good Faith Effort documentation (Form B) demonstrating attempts to secure such participation through monthly outreach events, documented solicitations, attendance at business development events, and consultation with the Office of Supplier Development (727-892-5351 or OSD@stpete.org). Prime contractors must complete and submit either a Letter of Intent to Perform as a Subcontractor/Supplier (Form A) identifying certified subcontractors or Form B explaining good faith efforts if Business Enterprise goals cannot be met. The base agreement establishes a 12-month firm pricing period, after which parties may request price adjustments with written justification and mutual agreement; pricing must be submitted per unit and per line item with delivery costs included. Vendors must provide a Bid Bond in the amount of five percent of the total bid price and maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation coverage as required by Florida law. The solicitation is subject to public records disclosure after 30 days from opening or earlier if a decision is reached sooner, and no specific incumbent vendor or budget range has been disclosed in the available documentation.