FILLABLE_LETTER_OF_INTENT_BEP-FORM_A.pdf

This is a Letter of Intent to Perform as a Subcontractor/Supplier form issued by the City of St. Petersburg, Florida for certified Business Enterprise participation in the Office Paper Products procurement (IFB-26-172). The solicitation seeks qualified vendors to supply and deliver office paper products on an as-needed basis under a multi-year agreement, with supplies to be stocked at the City's Consolidated Warehouse and distributed to City Departments. The nine line items encompass various envelope types (utility bill envelopes in sizes #9 and #10, with and without windows) and copy paper products (virgin bond paper in multiple sizes and weights, laser printer paper, and specialty papers with micro-perforation and three-hole drilling features). Estimated annual quantities range from 1 case of legal-size paper to 5,000 cases of copy paper. The solicitation closed on April 28, 2026, at 3:00 p.m., with a deadline for written questions on April 14, 2026. Product samples for four specified items were required within 48 business hours after solicitation closure. The contract will be awarded to a single vendor with an initial three-year term, with the City reserving the right to renew for two additional one-year periods under mutually agreed terms. Delivery to the Consolidated Warehouse must occur within seven business days of purchase order receipt, with custom-printed items requiring delivery within seven business days of final artwork approval.

Vendors must meet Business Enterprise participation goals by utilizing certified Small Business Enterprise (SBE), Minority Business Enterprise (MBE), or Women Business Enterprise (WBE) subcontractors, or submit detailed Good Faith Effort documentation (Form B) demonstrating documented solicitations and outreach attempts. The base agreement establishes a 12-month firm pricing period, with pricing submitted per unit and per line item including delivery costs; price adjustments after the firm pricing period require written justification and mutual agreement. Vendors must provide a Bid Bond equal to five percent of the total bid price and maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation coverage as required by Florida law. Qualified vendors must demonstrate a minimum of one year of experience providing office paper products, obtain required insurance coverage, and be registered with the Florida Department of State Division of Corporations with a dedicated account manager available during business hours. No specific incumbent vendor or budget range has been disclosed in the available documentation.