Summary of Line Item A (SOW) or Cost Proposal

This is a Scope of Work and Cost Proposal document for the City of St. Petersburg, Florida's office paper products procurement under Invitation for Bids (IFB-26-172). The solicitation requests sealed bids from qualified vendors to supply and deliver nine line items of office paper products on an as-needed basis under a multi-year agreement. Products include utility bill envelopes in sizes #9 and #10 (with and without windows) and copy paper products (virgin bond paper in multiple sizes and weights, laser printer paper, and specialty papers with micro-perforation and three-hole drilling features). Estimated annual quantities range from 1 case of legal-size paper to 5,000 cases of copy paper, with all supplies stocked at the City's Consolidated Warehouse for distribution to City Departments. The written question deadline is April 14, 2026, with vendor responses due by April 28, 2026, at 3:00 p.m. Product samples for four specified items must be submitted within 48 business hours after solicitation closure. The contract will be awarded to a single vendor with an initial three-year term, with the City retaining the right to renew for two additional one-year periods under mutually agreed terms. Delivery to the Consolidated Warehouse is required within seven business days of purchase order receipt, with custom-printed items requiring delivery within seven business days of final artwork approval.

Pricing must be submitted per unit and per line item with delivery costs included, with a 12-month firm pricing period followed by potential price adjustments requiring written justification and mutual agreement. Vendors must submit a Bid Bond equal to five percent of the total bid price and maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation coverage as required by Florida law. Qualified vendors must demonstrate a minimum of one year of experience providing office paper products and be registered with the Florida Department of State Division of Corporations with a dedicated account manager available during business hours. The City requires compliance with Business Enterprise participation goals, obligating prime contractors to either use certified Small Business Enterprise (SBE), Minority Business Enterprise (MBE), or Women Business Enterprise (WBE) subcontractors or submit detailed Good Faith Effort documentation (Form B). Public records disclosure will occur 30 days after opening or earlier if a decision is reached sooner.