Line_Item_B_(SOW)_or_2_(Cost_Proposal).pdf

This is a Scope of Work and Cost Proposal document for the City of St. Petersburg, Florida's Invitation for Bid (IFB-26-172) for office paper products. The solicitation seeks qualified vendors to supply and deliver nine line items of office paper products on an as-needed basis under a multi-year agreement. Products include utility bill envelopes in sizes #9 and #10 (with and without windows) and various copy papers (virgin bond paper in multiple sizes and weights, laser printer paper, and specialty papers with micro-perforation and three-hole drilling features). Estimated annual quantities range from 1 case of legal-size paper to 5,000 cases of copy paper, with all supplies stocked at the City's Consolidated Warehouse for distribution to City Departments. The solicitation closes April 28, 2026, at 3:00 p.m., with the deadline for written questions due April 14, 2026. Vendors must submit product samples for four specified items within 48 business hours after solicitation closure. The contract will be awarded to a single vendor with an initial three-year term, with the City reserving the right to renew for two additional one-year periods under mutually agreed terms. All deliverables must be submitted electronically through the OpenGov Procurement website, with delivery to the Consolidated Warehouse required within seven business days of purchase order receipt, and custom-printed items requiring delivery within seven business days of final artwork approval.

Pricing must be submitted per unit and per line item with delivery costs included, with a 12-month firm pricing period followed by potential price adjustments with written justification and mutual agreement. Vendors must comply with Business Enterprise participation goals by either using certified Small Business Enterprise (SBE), Minority Business Enterprise (MBE), or Women Business Enterprise (WBE) subcontractors or submitting detailed Good Faith Effort documentation (Form B). Vendors must provide a Bid Bond equal to five percent of the total bid price and maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, plus workers' compensation coverage as required by Florida law. Vendors must demonstrate a minimum of one year of experience providing office paper products, be registered with the Florida Department of State Division of Corporations, and have a dedicated account manager available during business hours. The solicitation is subject to public records disclosure after 30 days from opening or earlier if a decision is reached sooner, with no specific incumbent vendor or budget range disclosed.