Line_Item_C_(SOW)_or_3_(Cost_Proposal).pdf

This is a Scope of Work and Cost Proposal document for the City of St. Petersburg, Florida, soliciting sealed bids for office paper products under a multi-year agreement (IFB-26-172). The procurement encompasses nine line items including various envelope types (utility bill envelopes in sizes #9 and #10, with and without windows) and copy paper products (virgin bond paper in multiple sizes and weights, laser printer paper, and specialty papers with micro-perforation and three-hole drilling features). Estimated annual quantities range from 1 case of legal-size paper to 5,000 cases of copy paper, with all supplies to be stocked at the City's Consolidated Warehouse for distribution to City Departments on an as-needed basis. The solicitation closes on April 28, 2026, at 3:00 p.m., with the deadline for written questions set at April 14, 2026. Vendors must submit product samples for four specified items within 48 business hours after the solicitation closes. The contract will be awarded to a single vendor with an initial three-year term, with the City reserving the right to renew for two additional one-year periods under mutually agreed terms. Delivery to the Consolidated Warehouse is required within seven business days of purchase order receipt, or within seven business days of final artwork approval for custom-printed items.

Pricing must be submitted per unit and per line item with delivery costs included, with a 12-month firm pricing period established under the base agreement, after which parties may request price adjustments with written justification and mutual agreement. Vendors must demonstrate a minimum of one year of experience providing office paper products, maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, provide workers' compensation coverage as required by Florida law, and submit a Bid Bond in the amount of five percent of the total bid price. The City requires compliance with Business Enterprise participation goals, obligating prime contractors to either use certified Small Business Enterprise (MBE), or Women Business Enterprise (WBE) subcontractors or submit detailed Good Faith Effort documentation (Form B) demonstrating attempts to secure such participation. Vendors must also be registered with the Florida Department of State Division of Corporations and have a dedicated account manager available during business hours. All deliverables must be submitted electronically through the OpenGov Procurement website, and the solicitation is subject to public records disclosure after 30 days from opening or earlier if a decision is reached sooner.