NIGP 31067: Envelopes, Shipping and Mailing

NIGP 31067 Envelopes, Shipping and Mailing, Item code, encompasses the supply of specialized envelopes—including utility bill envelopes with windows, tab envelopes for motor vehicle registrations, custom-printed ballot envelopes, and general-purpose office envelopes—along with associated mailing services such as bulk mail presort, USPS compliance, and mail insertion. State and local governments are procuring envelopes both as standalone commodity supplies through multi-year supply agreements and as components within broader printing, mailing, and fulfillment contracts that integrate envelope production with document composition, variable data printing, and postal preparation services. School districts, cities, counties, and special-purpose districts are the primary buyers; Northside Independent School District in Texas, the City of St. Petersburg in Florida, the Colorado Department of Corrections, and DeKalb County in Georgia have solicited envelope supplies within the past quarter, while county community college districts and municipal utilities regularly issue envelope and mailing contracts. Representative work includes Northside ISD's July 2026 IFB for printing supplies and related services consolidating two expiring agreements, Colorado Department of Corrections' June 2026 RFQ for 3.096 million tab envelopes with detailed manufacturing specifications for motor vehicle registration at the CCi Tag Plant, and DeKalb County's July 2026 ITB for absentee ballot printing and mailing services paired with ballot envelope production. Specific envelope requirements frequently include window configurations, pre-printed utility billing information, postage-permit markings, and specialized structural features such as notches or flaps; procurement documents emphasize U.S. manufacturing, packaging density (typically 500 per box with chipboard dividers), and delivery schedules meeting production workflows.

Activity is concentrated in Texas, Florida, Georgia, Ohio, Colorado, Wisconsin, and California. The Texas Intergovernmental Purchasing Cooperative (TIPS USA) issued a statewide cooperative purchasing vehicle in July 2026 for printing, mailing, and shipping solutions available to participating Texas state and local entities. The City of Milpitas, California is pursuing a five-year IFB for citywide printing, design, mailing, and postage services (due May 28, 2026) with multiple as-requested contract awards by service area; the City of Madison, Wisconsin issued an RFP for city-wide printing and mailing services (due April 3, 2026) with an initial two-year term and three renewal options; and Dayton Public Schools in Ohio issued consecutive RFPs for comprehensive printing and bulk mailing services in March and April 2026 emphasizing FERPA compliance and Economically Disadvantaged Business Enterprise participation goals of 20 percent. Harris County Precinct 4 in Texas procured printing and mailing services for newsletters, flyers, postcards, and related materials (ITB due February 2026) with M/WBE participation requirements and a 100-mile radius vendor location constraint. Procurement documents routinely require Business Enterprise set-asides, certified insurance limits (typically $1 million commercial general liability per occurrence), FERPA or HIPAA compliance for sensitive data, and firm fixed pricing for contract years one and two.