Line_Item_C_(SOW)_or_3_(Cost_Proposal).pdf

This Scope of Work document pertains to the City of St. Petersburg, Florida's office paper products procurement solicitation (IFB-26-172), which seeks qualified vendors to supply and deliver nine line items of office paper products on an as-needed basis under a multi-year agreement. The solicited products include various envelope types—utility bill envelopes in sizes #9 and #10 with and without windows—and copy paper products encompassing virgin bond paper in multiple sizes and weights, laser printer paper, and specialty papers with micro-perforation and three-hole drilling features. Estimated annual quantities range from 1 case of legal-size paper to 5,000 cases of copy paper, with all supplies to be stocked at the City's Consolidated Warehouse for distribution to City Departments. The solicitation deadline for written questions is April 14, 2026, with responses due by April 28, 2026. Sealed bids must be submitted electronically through the OpenGov Procurement website by April 28, 2026, at 3:00 p.m., and product samples for four specified items must be submitted within 48 business hours after solicitation closure. The contract will be awarded to a single vendor with an initial three-year term and two additional one-year renewal options available at the City's discretion under mutually agreed terms. Delivery to the Consolidated Warehouse is required within seven business days of purchase order receipt, or within seven business days of final artwork approval for custom-printed items.

Pricing must be submitted per unit and per line item with delivery costs included, and the base agreement establishes a 12-month firm pricing period, after which parties may request price adjustments with written justification and mutual agreement. Vendors must provide a Bid Bond equal to five percent of the total bid price and demonstrate a minimum of one year of experience providing office paper products. Required insurance coverage includes commercial general liability of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with $1,000,000 commercial automobile liability and workers' compensation coverage as required by Florida law. Vendors must be registered with the Florida Department of State Division of Corporations with a dedicated account manager available during business hours. The City requires Business Enterprise participation compliance, with prime contractors obligated to either use certified Small Business Enterprise (SBE), Minority Business Enterprise (MBE), or Women Business Enterprise (WBE) subcontractors or submit detailed Good Faith Effort documentation (Form B) demonstrating documented attempts to secure participation. No incumbent vendor or budget range has been disclosed, and solicitation responses will be subject to public records disclosure after 30 days from opening or earlier if a decision is reached sooner.