Line_Item_D_(SOW)_or_4_(Cost_Proposal).pdf

This is a Scope of Work and Cost Proposal document for the City of St. Petersburg, Florida's solicitation (IFB-26-172) for office paper products under a multi-year agreement. The procurement encompasses nine line items including various envelope types (utility bill envelopes in sizes #9 and #10, with and without windows) and copy paper products (virgin bond paper in multiple sizes and weights, laser printer paper, and specialty papers with micro-perforation and three-hole drilling features). Estimated annual quantities range from 1 case of legal-size paper to 5,000 cases of copy paper, with all supplies to be stocked at the City's Consolidated Warehouse for distribution to City Departments on an as-needed basis. The solicitation closed on April 28, 2026, at 3:00 p.m., with a deadline for written questions on April 14, 2026. Vendors were required to submit product samples for four specified items within 48 business hours after solicitation closure. The contract will be awarded to a single vendor with an initial three-year term, with the City reserving the right to renew for two additional one-year periods under mutually agreed terms. Delivery must occur within seven business days of purchase order receipt, or within seven business days of final artwork approval for custom-printed items.

Vendors must submit pricing per unit and per line item with delivery costs included, with a 12-month firm pricing period after which parties may request price adjustments with written justification and mutual agreement. A Bid Bond equal to five percent of the total bid price is required. Vendors must maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation coverage as required by Florida law. The City requires compliance with Business Enterprise participation goals, with prime contractors obligated to use certified Small Business Enterprise (SBE), Minority Business Enterprise (MBE), or Women Business Enterprise (WBE) subcontractors or submit detailed Good Faith Effort documentation (Form B). Vendors must have a minimum of one year of experience providing office paper products, be registered with the Florida Department of State Division of Corporations, and have a dedicated account manager available during business hours. No incumbent vendor or specific budget range has been disclosed.