FIRE STATION 423 GARAGE DOORS
The Gila River Indian Community is issuing Invitation for Bid (IFB-0637-GRFD) for the removal and replacement of eight fire apparatus garage doors at Fire Station 423 located at 599 W. Seed Farm Road, Sacaton, Arizona. The procurement requires furnishing and installing eight Hormann SG5000 Speed Guardian high-speed doors, each measuring 14 feet wide by 16 feet high, complete with operators, control panels, safety sensors, wiring, and related accessories. The scope of work includes removal and disposal of existing doors and equipment, installation of new door assemblies, control system setup, testing, commissioning, operator training, and delivery of all necessary documentation. Bidders must submit a 5 percent bid bond, detailed schedule of values, contractor's qualification statement, financial statements, insurance certificates, licenses, W9 form, and various certifications including debarment and non-collusive affidavit. The mandatory site visit is scheduled for February 12, 2026 at 9:00 AM, with the deadline for written questions on February 17, 2026 at 4:00 PM and responses due by February 20, 2026 at 5:00 PM. Bids must be submitted electronically via the Bonfire e-procurement portal by March 5, 2026 at 11:00 AM, with bid opening on the same day at 11:30 AM via WebEx, and vendor notification of award anticipated for March 12, 2026. The estimated installation timeline is two to three weeks, and the bid must remain open for 60 calendar days from the bid opening date.
The Gila River Indian Community applies Native American preference in award decisions, with qualified Indian-owned enterprises receiving preference if their bid is within a specified percentage or dollar amount of the lowest responsive bid. Contractors must obtain a Tribal Business License and comply with the Community's Tribal Employment Rights Ordinance and Native Plant Ordinance. Insurance requirements include commercial general liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, excess liability of $2,000,000, automobile liability of $1,000,000, and performance and payment bonds equal to 100 percent of the contract price. Payment terms include monthly invoicing based on actual work completed with 10 percent retainage, released upon substantial completion and punch list fulfillment. No bid amount or estimated contract value has been disclosed in the procurement documents, and no incumbent vendor or existing infrastructure integration requirements are specified.
Arizona 3/5/26, 8:00 PM 2/6/26, 11:00 PM DEMA - Gutters, Heat Tape and Roof Edge Repair Bldg 241 (M22-0048) Single
The state of Arizona, specifically the Department of Emergency and Military Affairs (DEMA), is seeking contractors for a repair project involving gutters, heat tape, and roof edge repair for Building 241, located in the Bellemont CDP within Gila County. This solicitation, identified as M22-0048, requires potential suppliers to comprehensively complete an items grid without attaching separate pricing proposals. All questions related to the solicitation must be submitted exclusively through the Discussion Forum tab in the procurement system, with direct emails or calls to procurement officers or project managers strictly prohibited. The bid requires several mandatory documents, including Offer and Acceptance forms, Trade Secrets documentation, Subcontractors and Materials Supply List, and a Certificate of Corporate Authority. The solicitation was posted on November 4, 2022, with a proposal due date of January 19, 2023, giving potential contractors approximately 2.5 months to prepare and submit their comprehensive bid package.
While the solicitation does not explicitly outline specific set-aside designations or vendor restrictions, it does include a requirement regarding participation in boycotts of Israel, which may impact vendor eligibility. The contract appears to be focused on specific repair and maintenance work for a military or government facility, suggesting potential preferences for contractors with experience in government infrastructure maintenance. No specific budget range or award value was directly stated in the provided documentation. The requirement for detailed documentation, such as the Subcontractors and Materials Supply List, indicates that prime contractors may need to demonstrate comprehensive capability to perform the specified roof and gutter repair work. Potential bidders will likely need appropriate trade licenses and the technical expertise to perform specialized repair work involving heat tape installation and roof edge maintenance.
Arizona 1/19/23, 5:00 PM 11/4/22, 3:00 PM FOOD SERVICE DISTRIBUTOR
The Gila River Indian Community Procurement Department is soliciting qualified Food Service Distributors through a Request for Qualifications (RFQL) to provide comprehensive food products and delivery services for various Community departments and programs. The procurement seeks distributors capable of supplying an extensive range of food items including dairy, meat/seafood, frozen goods, packaged goods, beverages, paper products, and produce to departments such as the Department of Rehabilitation and Supervision, Elderly Nutrition Program, Residential Youth Program, and Domestic Violence Shelter. Potential vendors must provide current wholesale pricing with a fixed markup rate that remains constant throughout the contract term, inclusive of administrative fees, overhead, profit, and delivery charges. The evaluation criteria will assess vendors based on experience providing food services (30 points), pricing reasonableness (15 points), online ordering capabilities (15 points), delivery capabilities (15 points), and warehouse location/organizational structure (10 points). Key dates include a questions deadline of August 14, 2025, Statement of Qualifications due September 2, 2025 at 2:00 PM, review and selection through September 12, 2025, and vendor notification around September 16, 2025. The contract period will run from execution through September 30, 2026, with options for two additional one-year renewals.
The solicitation includes specific preference points for certified businesses, with 15 points awarded to Community-owned economic enterprises, 10 points for Community member-owned businesses, 5 points for Native-owned businesses, and 5 points for women/minority-owned businesses. Insurance requirements include workers compensation, commercial general liability ($1M/$2M), and automotive coverage ($1M combined single limits). The Community purchased approximately $1.2 million in food products in the previous calendar year, and multiple contracts may be awarded to cover specific commodity categories. The comprehensive product catalog attached to the solicitation indicates the potential for a significant contract value, with thousands of food items and supplies needed to support diverse dietary requirements across multiple facilities and programs. Vendors must be prepared to provide detailed product specifications, handle varied package sizes, and potentially offer brand-specific or specialized items including gluten-free and organic options. The solicitation suggests the Community is seeking a robust food service supply chain management solution that can consistently meet the nutritional needs of various departments and programs.
Arizona 9/3/25, 12:00 AM 8/5/25, 9:00 PM RFP Pleasant Valley Veterans Retreat Generator Installation
Gila County is requesting proposals for procurement, delivery, installation, electrical and gas integration, testing, and commissioning of five propane standby backup generators across five separate structures at the Pleasant Valley Veterans Retreat in Young, Arizona, with proposals due June 4, 2026 and a mandatory site visit on May 21, 2026 at 10:30 a.m. Arizona Time.
Attendance at the site visit is required for bidder eligibility. Proposals must be submitted electronically through the Gila County Procurement Portal and in hard copy to the Gila County Finance Department by 3:30 p.m. on June 4. Written questions are due by 3:30 p.m. on May 28, 2026.
The scope includes all necessary components — automatic transfer switches, fuel supply integration, electrical connections, site work, and commissioning — delivered as a firm fixed price covering labor, materials, equipment, permits, engineering services, and ancillary services. Contractors must be licensed, bonded, and insured for electrical, mechanical, and fuel work in Arizona, with documented experience on at least three similar generator installation projects within the past five years and the ability to mobilize within 21 calendar days of contract execution.
The contract term is one year from award, with completion expected within that period. The county reserves the right to award to one or multiple contractors based on what is deemed most advantageous.
Evaluation weights cost at 20%, technical approach at 25%, and experience at 20% of total scoring. Insurance requirements include commercial general liability at $2 million general aggregate, workers' compensation at statutory coverage, automobile liability at $1 million combined single limit, and professional liability at $1 million per claim. A 10% retainage applies until 50% completion, reducing to 5% thereafter until substantial completion, with net 15 payment terms after invoice submission. Proposals must include debarment certification, Arizona Workers Act compliance certification, and Israel Boycott certification.
Arizona 6/4/26, 3:00 AM 5/6/26, 3:00 AM Construction of Williams & Seligman Buildings
Gila County in Arizona is seeking construction services for the Williams and Seligman office buildings through a procurement process initiated on March 26, 2020, with proposals due by April 28, 2020. The contract opportunity involves comprehensive construction services for two specific office buildings located within the county's jurisdiction. While specific details about deliverables and technical requirements are not fully elaborated in the provided information, the procurement appears to be focused on new construction or significant renovation of municipal office facilities. The procurement is being managed directly by the county's department responsible for facility management and infrastructure development. Potential bidders would need to demonstrate significant expertise in commercial building construction, with likely requirements for licensed contractors familiar with Arizona state and local building codes and regulations.
No specific set-aside designations or restrictions on vendor participation were explicitly noted in the provided contract opportunity description. The absence of detailed information about disadvantaged enterprise requirements or specific vendor qualifications suggests a potentially open competitive bidding process. Without additional context, it is not possible to definitively state incumbent vendors or existing technological infrastructure requirements. The budget range and potential contract award value are not specified in the current documentation. Interested construction firms would need to carefully review the full request for proposal (RFP) documentation to understand complete qualification criteria, technical specifications, and submission requirements for this Gila County construction project.
Arizona 4/28/20, 6:00 PM 3/26/20, 3:00 AM