Purchase of 5 (five) new vehicles

The Gila River Indian Community Department of Public Works has issued Invitation for Bid (IFB) 0643-DPW for the purchase of five new vehicles. The procurement requires vendors to supply two Chevy 3500 Express Cargo Vans with extended wheelbase, one Chevy Silverado 3500 Crew Cab Dually 4WD Pickup with long bed, one Chevy Silverado 2500 Crew Cab 4WD Pickup with standard bed, and one Chevy Silverado 3500 Crew Cab 4WD Pickup with long bed. All vehicles must be new, built to exact specifications, and delivered in white exterior with specified interior colors no later than September 30, 2026, with a preferred delivery window of 45 days after contract execution. Vendors must provide detailed specifications checklists and pricing per vehicle type, with all pricing submitted on a firm and fixed basis inclusive of labor, equipment, materials, and freight on a free-on-board destination basis, excluding applicable taxes. Key deadlines include a vendor question deadline of February 12, 2026 at 4:00 PM, with responses due February 19, 2026 at 5:00 PM, bid submission closure on March 9, 2026 at 11:00 AM, bid opening at 11:30 AM the same day, bid review and selection on March 16, 2026, and vendor notification expected by March 31, 2026. Bids are submitted electronically through the Bonfire e-Procurement portal at https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities, and vendors must maintain Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, Garage Liability Insurance of $500,000 per occurrence, and Workers Compensation Insurance as required by Arizona law.

A Native American preference provision applies to this procurement, with qualified Gila River Indian Community-owned enterprises or enrolled tribal members with at least 51 percent ownership eligible for preference awards within specified price thresholds based on bid amount. Vendors must obtain a Tribal Business License prior to contract execution and provide certification of debarment status, non-collusive bidding affidavits, and manufacturer authorization. The Gila River Indian Community is exempt from all material, sales, and construction service taxes, and all pricing submissions must clearly identify any dealer discounts or rebates. The contract is governed by Gila River Indian Community law, and all bids must acknowledge receipt of any amendments issued to the solicitation. No incumbent vendors, current contractors, or specific budget ranges are identified in the solicitation documents. Prospective vendors should note that this procurement reflects the tribal community's sovereign purchasing authority and requirements specific to tribal governance and business practices.