RFP Pleasant Valley Veterans Retreat Generator Installation

Gila County is requesting proposals for procurement, delivery, installation, electrical and gas integration, testing, and commissioning of five propane standby backup generators across five separate structures at the Pleasant Valley Veterans Retreat in Young, Arizona, with proposals due June 4, 2026 and a mandatory site visit on May 21, 2026 at 10:30 a.m. Arizona Time.

Attendance at the site visit is required for bidder eligibility. Proposals must be submitted electronically through the Gila County Procurement Portal and in hard copy to the Gila County Finance Department by 3:30 p.m. on June 4. Written questions are due by 3:30 p.m. on May 28, 2026.

The scope includes all necessary components — automatic transfer switches, fuel supply integration, electrical connections, site work, and commissioning — delivered as a firm fixed price covering labor, materials, equipment, permits, engineering services, and ancillary services. Contractors must be licensed, bonded, and insured for electrical, mechanical, and fuel work in Arizona, with documented experience on at least three similar generator installation projects within the past five years and the ability to mobilize within 21 calendar days of contract execution.

The contract term is one year from award, with completion expected within that period. The county reserves the right to award to one or multiple contractors based on what is deemed most advantageous.

Evaluation weights cost at 20%, technical approach at 25%, and experience at 20% of total scoring. Insurance requirements include commercial general liability at $2 million general aggregate, workers' compensation at statutory coverage, automobile liability at $1 million combined single limit, and professional liability at $1 million per claim. A 10% retainage applies until 50% completion, reducing to 5% thereafter until substantial completion, with net 15 payment terms after invoice submission. Proposals must include debarment certification, Arizona Workers Act compliance certification, and Israel Boycott certification.