Purchase of (six) 6 new vehicles

The Gila River Indian Community Department of Public Works is issuing Invitation for Bid (IFB-0640-DPW) for the purchase of six new vehicles: four Chevy Tahoe 4X4 LS units in white exterior with black interior, one Chevy Suburban Z71 in iridescent pearl tricoat with black interior, and one Chevy Trax LS in white exterior with black interior. Bidders must be franchised or authorized factory representatives and must submit all required certifications including debarment certification, non-collusive affidavit, specification checklists, and proof of authorization. The solicitation requires firm and fixed pricing that includes all labor, equipment, materials, freight (FOB Destination), and incidental costs, excluding applicable taxes, with bidders permitted to offer dealer discounts for prompt payment or rebates. All vehicles must be delivered no later than September 30, 2026, with a standard delivery timeline of forty-five days after contract execution. The question deadline is February 5, 2026 at 4:00 PM, with bid submission closing at 11:00 AM on February 25, 2026; bid opening is scheduled for February 25, 2026 at 11:30 AM, followed by bid review and selection on March 9, 2026 and vendor notification on March 19, 2026. Bids must be submitted electronically through the Bonfire e-Procurement portal at https://gilariver.bonfirehub.com/portal/.

The Gila River Indian Community has established a Native American preference program that offers qualified Indian-Owned economic enterprises or organizations price preferences ranging from 2 to 10 percent depending on total bid amount, or fixed dollar amounts up to $80,000, whichever is lesser. All bidders must obtain a Tribal Business License prior to contract execution and must provide proof of required insurance coverage including Commercial General Liability of $1,000,000 per occurrence, Garage Liability of $500,000 per occurrence, and Workers Compensation as required by Arizona law. The Community is exempt from material, sales, and construction services taxes, and vendor acceptance occurs only after final inspection at delivery, with warranty commencing upon acceptance. The contract term extends through 2026 with potential add-on pricing provisions for additional purchases during that year. While specific award values or budget ranges are not explicitly stated in the solicitation documents, bidders should provide pricing per vehicle and total bid amounts for each vehicle group to facilitate evaluation.