Purchase of (six) 6 new ford XL transit passenger vans

The Gila River Indian Community Department of Public Works is issuing an Invitation for Bid (IFB-0639-DPW) for the purchase of six new Ford Transit passenger vans, comprising five medium-roof models and one high-roof model equipped with a rear-mounted wheelchair lift. All vehicles must feature white exterior color with dark palazzo interior and be delivered with Certificate of Origin, MSO, manuals, and key sets. Bidders must submit separate pricing for the five-vehicle group and the single wheelchair-accessible vehicle, with pricing structured as firm and fixed, inclusive of all labor, freight (FOB Destination), and materials except applicable taxes. The bid submission deadline is February 25, 2026, at 11:00 AM via the Bonfire e-procurement portal, with bid opening at 11:30 AM the same day. Questions must be submitted by February 5, 2026, at 4:00 PM, with responses provided by February 10, 2026, at 5:00 PM. Bid review and contractor selection will occur on March 9, 2026, with vendor notification approximately March 19, 2026. All vehicles must be delivered within forty-five days of executed contract receipt or no later than September 30, 2026, and qualified bidders must be authorized Ford representatives with manufacturer certification and service facilities within reasonable distance of Sacaton, Arizona, capable of delivering spare parts within twenty-four hours.

Native American preference applies to this procurement, with qualified Gila River Indian Community-owned enterprises or enrolled tribal members with at least fifty-one percent ownership receiving preference if their bid does not exceed a specified percentage above the lowest responsive bid. All bidders must obtain a Tribal Business License and maintain commercial general liability insurance of $1,000,000 per occurrence, garage liability insurance of $500,000 per occurrence, and workers compensation insurance. The Gila River Indian Community is tax-exempt and will not pay sales or materials taxes. The contract period extends through 2026 with provisions for add-on purchases at fixed pricing terms. No incumbent vendors or current contractors are identified in the procurement documents. The specific award value or budget range is not disclosed in the available materials.