Orchard road phase II project

The Gila River Indian Community Department of Transportation (GRIC-DOT) is procuring construction services via Invitation for Bids (IFB-0634-DOT) for the Orchard Road Phase II Project, a one-mile road reconstruction initiative located between Casa Blanca Road and Nelson Road in District 5, Arizona. The comprehensive project scope includes scarification and recompaction of existing roadway materials, installation of CMP culverts with metal end sections at twelve driveway locations, placement of six inches of aggregate base material, application of double chip seal and fog seal, installation of centerline and edgeline striping, and site restoration including seeding, fertilizing, and mulching across 7 acres. Bidders must be qualified general contractors capable of executing complex roadway reconstruction, and all contractors and subcontractors must obtain a Tribal Business License and comply with the Community's Tribal Employment Rights Ordinance and Native Plant Ordinance. The procurement schedule includes a mandatory pre-bid meeting on Wednesday, January 28, 2026 at 9:00 AM in Chandler, Arizona; question submission deadline of Wednesday, February 4, 2026 at 4:00 PM; official responses by Tuesday, February 10, 2026 at 5:00 PM; electronic bid submission via the Bonfire portal by Thursday, February 19, 2026 at 11:00 AM Arizona time with bid opening at 11:30 AM the same date; and anticipated award notification on Thursday, February 26, 2026. Evaluation criteria emphasize compliance with federal requirements including prevailing wage standards under the Davis-Bacon Act, Buy American Act compliance, and adherence to the Contract Work Hours and Safety Standards Act, with bids failing to acknowledge receipt of all addendums subject to rejection.

The procurement includes Native American preference provisions whereby qualified GRIC-owned or other Native-owned economic enterprises receive preference if their bids fall within specified percentages of the lowest responsive bid, ranging from 2-10% depending on contract value, reflecting the community's commitment to economic development for tribal enterprises. All bidders must submit a 5% bid bond from a Treasury-listed Type A surety company and obtain performance and payment bonds equal to 100% of the contract price, along with comprehensive insurance coverage including $1,000,000 per occurrence commercial general liability, $2,000,000 excess liability, $1,000,000 automobile liability, and builder's risk property insurance. The project is federally funded with no specific budget range disclosed in the solicitation documents; however, the Schedule of Values details material quantities including 1,301 cubic yards of excavation, 5,943 tons of aggregate base, 89 tons of asphalt emulsion, 600 tons of seal coat aggregate, and 15,714 linear feet of pavement markings, providing contractors with baseline cost estimates. Monthly compensation will be provided based on completed work with 10% retainage, with final payment upon substantial completion and issuance of a Certificate of Substantial Completion. The Gila River Indian Community is exempt from all material, sales, and construction services taxes, requiring bidders to exclude such taxes from proposal amounts. Construction must be completed by November 30, 2025, and all work must comply with federal requirements including Davis-Bacon prevailing wage determinations, detailed technical specifications spanning multiple construction divisions, and stringent quality assurance standards with compaction testing required at specified intervals.